Job Description: Certified Payroll Specialist
Schedule: Monday - Friday, 7:30 AM - 4:00 PM
Salary: $22 - $25 per hour (commensurate with experience)


Position Overview:
We are seeking a detail-oriented and experienced Certified Payroll Specialist to join our team. The ideal candidate will manage payroll processing for approximately 130 employees, handle benefit enrollments, and assist with onboarding new hires. A strong understanding of payroll practices and benefit administration is essential.


Key Responsibilities:
Process payroll accurately and on time for approximately 130 employees.
Manage benefit enrollment processes and assist employees with inquiries.
Support the onboarding process for new employees, ensuring all necessary paperwork and documentation are completed.
Maintain accurate payroll records and documentation in compliance with company policies and regulations.
Collaborate with HR and management to resolve payroll-related issues and discrepancies.
Stay updated on federal and state payroll regulations and best practices.
Assist with year-end reporting and compliance requirements as needed.


Qualifications:
Certified Payroll Specialist (CPS) certification is required.
Previous experience in payroll processing, preferably in a mid-sized organization.
Familiarity with benefit administration and enrollment processes is a plus.
Strong attention to detail and ability to manage multiple tasks effectively.
Excellent organizational and communication skills.
Proficiency in payroll software and Microsoft Office Suite.


#BA


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  Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Process paperwork for new employees and enter employee information into the payroll system.
• Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Distribute and collect timecards each pay period.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time, production, and payroll data from time sheets and other records.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Complete time sheets showing employees' arrival and departure times.
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
• Conduct verifications of employment.
• Prepare and file payroll tax returns.
• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
• Balance cash and payroll accounts.
• Post relevant work hours to client files to bill clients properly.
• Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
• Train employees on organizations' timekeeping systems.
• Coordinate special programs, such as United Way campaigns, that involve payroll deductions.