Description

Bellingham Technical College invites applications for one full-time regular classified Program Office Coordinator for the Early Childhood and Family Studies program. This position is anticipated to start about January 6, 2025. This position reports to the Early Childhood & Family Studies Program Director.

Under general direction of the Early Childhood & Family Studies (ECFS) Director, this position will perform work using knowledge and experience specific to the ECFS program, which includes Childbirth Education, Parenting Education, and the Early Childhood Career Development Network. This position will exercise judgement in interpreting and applying rules and regulations, independently provide information to students, staff, program participants and the public regarding program content, policies, procedures, and recommend alternative courses of action. This position will gather and enter data, compile reports, and work closely with community partners. Additionally, this position will project, maintain, initiate, and approve expenditures on program budgets.

BTC is committed to creating and maintaining a welcoming campus that supports diversity, promotes a sense of community, provides an effective work and learning environment, and encourages respect for individuals. As an Equal Opportunity employer, BTC values diversity and aims to recruit employees that reflect the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. The successful candidate will be expected to establish a successful and supportive working and learning environment for a diverse college staff and student population with a wide range of backgrounds and experiences.

Position Duties & Responsibilities

• Exercise independent judgment in interpreting and applying policies and procedures;
• Provide program information and advice to students, staff, community partners, program participants and the general public regarding program content, policies, and activities;
• Prepare written or electronic communications;
• Perform daily data entry in web-based databases regarding participant attendance and enrollment data;
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, uploading and downloading materials and creating footnotes and outlines, and use spreadsheet and database software to develop and maintain records;
• Prepare meeting materials, attend meetings as program representative, and take minutes;
• Coordinate and collaborate with community partners and internal staff to schedule and implement professional development opportunities;
• Verify eligibility of prospective participants;
• Prepare, develop, and organize program and training materials;
• Manage supervisor’s and other assigned staff’s calendars in Outlook;
• Prioritize work from several individuals;
• Maintain confidentiality and security of program and participant files and database records;
• Order supplies and materials for the department and confirm delivery of items;
• Use word processing, graphics, statistical, spreadsheet, and database software;
• Perform complex scheduling including independently prioritizing needs of program participants and community partners;
• Coordinate a variety of program and community events;
• May perform other duties as assigned.

Qualifications

Minimum Qualifications:

• High school graduate or equivalent AND;
• Minimum two years of recent, full-time clerical experience with increasing responsibilities over time in an office setting; clerical or administrative work that includes working with the public and/or students;

OR

• a combination of experience and training that provides the applicant with the knowledge and skills to perform the job will be considered.

Preferred Qualifications:

• Associate degree or higher AND minimum one-year recent employment in similar setting and/or educational setting;
• Ability to troubleshoot computer technical issues and maintain program budgets and data management tools;
• Evidence of ability to work under pressure, prioritize competing demands, and be flexible;
• Strong interpersonal communication skills and abilities;
• Demonstrated experience working in collaboration with others;
• Demonstrated commitment to promoting and enhancing equity and diversity;
• Proficiency in MS Office.

Knowledge, Skills & Abilities:
The knowledge, skills, and abilities listed below represent the characteristics and essential performance expectations of the position. Applicants do not necessarily need to enter the position with all of these knowledge, skills, and abilities.

• Knowledge of related departmental and college policies, procedures and regulations;
• Strong oral, written, and interpersonal communication skills with an ability to work both independently and collaboratively across departments, and with others of varied cultural and socio-economic backgrounds;
• Work successfully with staff, faculty and students of varied ethnicity, ages, backgrounds, and abilities in an inclusive and participatory manner;
• Excellent organizational and time management skills and attention to detail;
• Sound organizational and problem-solving abilities with a service-oriented approach;
• Strong technology skills, working with spreadsheets, databases, student management systems, and analyzing data and information to prepare reports and statistical analyses;
• Ability to complete detailed work with a high degree of accuracy;
• Interact according to principles of ethics, integrity, and respect. Work with a variety of work and leadership styles;
• Ability to manage multiple competing priorities and work in high stress situations;
• Dependability, accountability and the ability to maintain progress on tasks independently;
• Adapt easily to changing business needs, conditions and work responsibilities.

Physical and Work Environment:
Abilities for the physical and work environment typically include: Operating a computer; Written and oral communication with others; Making repetitive motions; Working in an office environment; Standing and/or sitting, while using computers for extended periods of time; Working in an open office with frequent interruptions and distractions; Exercising independent judgment in gathering, arranging, and evaluating data; Exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to transport, put, install, remove, or otherwise move objects.

Supplemental Information

Compensation, Benefits and Work Schedule:
Effective July 1, 2024, the salary is in accordance with the negotiated agreement with the Bellingham Education Support Team (BEST), Range 8, $4,261 per month ($24.49 per hour), with annual increments to $5,351 per month ($30.75 per hour) after five years of BTC experience in this position.

Leave is subject to the BEST negotiated agreement which expires June 30, 2026. This position receives 8 hours per month of sick leave and starts with 10.67 hours per month (16 days per year) of vacation leave, 24 hours of personal leave and 12 paid state/college holidays per calendar year. The vacation and personal leave are available after successful completion of a 180 work day probationary period. Benefits also include a Washington State insurance package including medical, dental, vision, life insurance, and long-term disability; a retirement benefits package, with choice between the Public Employees Retirement System (PERS) Plan 2 or 3, up to five days of bereavement leave, depending on relative, up to 5 days birth/adoption leave, military leave per RCW 38.40.060 and paid civil/jury duty. Additional optional benefits include ability to participate in a medical Flexible Spending plan, Limited Purpose Flexible Spending plan, or Health Savings Account; Dependent Care Assistance; auto and homeowners insurance discounts, employee only tuition waiver assistance; and two voluntary investment (not matched) programs - TIAA (403b) or the State Deferred Compensation (457) plan.

The regular work schedule is generally Monday through Friday, 8:00 a.m. to 5:00 p.m., but may be scheduled during the 7 a.m. to 6 p.m. workday; schedule may vary, especially around quarter start, end and peak dates, and may require some overtime hours. The position will be expected to work onsite full-time.

Application Procedures and Deadline:
Required application materials must be completed and submitted online at http://www.btc.edu/jobs and received by 5 p.m. on October 30, 2024. Application materials received after this date and time will not be considered. More information about Bellingham Technical College is at www.btc.edu or contact the Human Resources Office at (360) 752-8354. You will be contacted if selected for an interview. At this time, BTC is not sponsoring H-1B Visas.

Required Online Application Materials:

• Completed Online BTC Employment Application
• Online Supplemental Questions
• Attach a Resume

Examination Requirements:
All applicants are required to complete the online Supplemental Questions, which will be scored. Each supplemental question must have an answer to be scored. Be sure to repeat information in a supplemental question if it is required by more than one question. Software such as Microsoft Office Software, and/or other examinations may be administered for finalists.

Bargaining Unit:
The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST).

Interviews are anticipated to be held between November 19 through 22, 2024.

The application package and all materials submitted with it become the property of the college and will not be returned or considered for additional or future openings.
Mission: Bellingham Technical College provides student-centered, high-quality professional technical education for today's needs and tomorrow's opportunities.
Employment Eligibility Verification: Bellingham Technical College employs only United States citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the Department of Homeland Security.
Non Discrimination/Equal Opportunity: Bellingham Technical College does not discriminate against any person on the basis of race, color, religion, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services and activities, or in employment. All Inquiries regarding compliance with access, equal opportunity and/or grievance procedures should be directed to Tami Willett, Executive Director of Human Resources, Bellingham Technical College, 3028 Lindbergh Avenue, Bellingham, WA 98225; (360) 752-8354; email hr@btc.edu. For Title IX compliance, contact: Michele Waltz, Title IX Coordinator, 3028 Lindbergh Avenue, Bellingham, WA 98225; (360) 752-8440; email title IX@btc.edu.
Disability Accommodations: Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 752-8354; email hr@btc.edu.