WHAT YOU'LL DO:

• Provide support and information in-person, by phone, virtually, and by email to developers, builders, residents, and staff regarding department policies and procedures, specific to larger, more complex projects throughout the intake, plan check, permit and construction process.
• Assist with the implementation, ongoing maintenance, and staff support of the new Tyler EPL computer system.
• Run and review reports and maintain records related to plan check, permitting, and inspection operations.
• Develop quality control processes and troubleshoot existing systems and procedures for a more efficient workflow.
• Calculate and invoice project related permit and impact fees, particularly for larger and complex projects, and provide quality control oversight of the fee calculation process across division boundaries.
• Maintain published fee documents, valuation calculations, CPI and BCI monitoring, and update fee systems as needed.
• Monitor and track permits and fees paid in development agreement areas and community facilities district (CFD) areas.
• Assign, maintain, research, track and provide required notifications for new addresses.
• Maintain official city address maps, including working with developers, builders, residents, city staff and utility companies regarding new and existing addresses
• Represent Building and Engineering on the Street Naming Committee.
• Review plans related to private building construction, work within the public right-of-way or minor traffic control depending on area of assignment.
• Provide front counter assistance at the Building and Engineering public counter as needed.

Payroll Title/Classification: Permit Technician, Senior
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.

Essential Functions

• Assists the public at the Building & Engineering Services counter and responds to inquiries over the phone and via email.
• Assist with general permit technician duties as needed
• Assigns property addresses and coordinates updating and maintaining city address maps
• Performs more technical plan checks related to encroachment permits and land development projects. May include minor traffic control plan review
• Impact fee calculations for large development projects
• Manages the process from approval of plans to final inspection for larger or special needs projects
• Engages in problem solving and records research pertaining to utilities, easements, building and land development permit history
• Provides mentorship, guidance, training and oversight to Permit Technicians, administrative staff, and others as needed within the assigned area of work.
• Assist in fee updates and implementation, maintenance and tracking of development agreements; assists in the management of the fee calculation process of plan checking and permitting
• Performs counter service for engineering plan check and/or building plan check for smaller projects, including incidental items within the public right of way and standard residential Type V construction as needed.
• Accounting and record keeping functions related to fee refunds, interdepartmental fee transfers, and tracking of developer credits, special district and development agreement areas.
• Assists with the ongoing updates and maintenance of the city’s ERP program as it relates to the Building and Engineering Division to ensure that the software and workflow functionality aligns with departmental processes, policies and procedures.
• Coordinates final inspection clearances from all departments; ensures that all fees have been paid prior to permit issuance and/or occupancy and utility releases.
• Maintains records for issued and expired permits, utility releases, tracts, and lot finals, warrant requests, audits, inspections, and annual permits.
• Performs other duties as assigned
  

Minimum Qualifications

• High School Diploma or GED and five (5) years of related experience providing assistance to the public in a building, engineering, planning office, or the performance of related work, including three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment; OR
• Associate’s degree (or 60 units) in a related field such as business administration, and three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment
  

General Information

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.
  

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates that is established from this recruitment may be used to fill other full-time, part-time, and temporary assignments as vacancies arise. There is currently one full-time vacancy within the Community Development Department.
The selected candidate must pass a thorough background investigation.

Note:
For most positions, the City of Oxnard relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
City staff may be required to play an active role in the event of an emergency, which may include changes in responsibilities and working hours.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify