• Provide complex administrative support, including management of sensitive and confidential information for the Department.
  
• Provide efficient administration in the review, analysis, and processing of departmental transactions.
• Reviewing and approving requisitions and change orders.
• Interface and maintain good business relationships with internal and external stakeholders to provide quality service and support.
• Preparation of wastewater permit applications, notice of violations, as well as invoice generation.
• Participation in the preparation and execution of contracts and amendments
• Coordination of facility tours as needed.
• Assisting with departmental personnel matters, including workers compensation.
• Review and resolve issues and complaints; facilitate collaborative efforts and effective resource utilization.
• Perform other duties of a similar nature and level as assigned.
  

Essential Functions

• Provides complex administrative support, assists analysts in conducting research. May serve as a lead worker, assigning work and monitoring work completion; or may supervise staff.
• Oversees and provides support in the review, analysis and processing of transactions related to assignment area.
• Reviews and resolves issues and complaints; facilitates collaborative efforts and effective resource utilization; interfaces with internal and external stakeholders to provide quality service and support related to assigned area.
• Performs research, gathers pertinent information, tracks and analyzes data, and prepares reports and documents; may prepare agenda items; maintains financial and business reports; assists with procuring goods and services; monitors, maintains and reviews operating expenses, and account assignments.
• Maintains and oversees the maintenance of databases, website content, files, records and/or departmental documentation; ensures adherence with records retention policies and procedures.
• Performs other duties of a similar nature and level as assigned.
  

• Researching, collecting and compiling data;
• Performing basic statistical analyses;
• Overseeing office purchasing processes;
• Participating in the RFP process;
• Performing administrative support including calendaring, arranging travel, filing, and managing correspondence;
• Performing financial transaction processing including monitoring budget activity;
• Serving as a liaison to functions outside of the assigned department and/or to boards/committees;
• Processing transactions regarding department/work unit payroll, accounts payable/receivable, purchase orders and requisitions, invoices, contracts and personnel forms;
• Serving as the primary point of contact for information dissemination and data gathering;
• Preparing newsletters and marketing materials;
• Providing program-related community education outreach;
• Assisting with the development and editing of policies and procedures;
• Coordinating program functions and events;
• Making assignments, scheduling work, training staff and managing performance;
• Preparing staff and budget reports for City Treasurer, City Manager and City Council;
• Processing, reviewing and approving applications, permits and renewals;
• Calculating rates and fees due;
• Responding to inquiries or complaints

Minimum Qualifications

• High School Diploma or GED and five (5) years of related experience, including three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment; OR
• Associate’s degree (or 60 units) in a related field such as business administration, and three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment

• None required
  

• Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors.
  

General Information

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.