Monterey Peninsula College

Temporary Pool - Program Coordinator - Older Adult and Continuing Education

Salary: $26.57 - $34.02 Hourly

Job Type:
Job Number: 2024-00017
Closing: Continuous
Location: Monterey, CA
Division: Academic Affairs

Description

PROGRAM COORDINATOR - OLDER ADULT AND CONTINUING EDUCATION

Job Summary

Under general direction, plan and participate in a variety of complex and responsible support activities related to the Older Adult & Continuing Education Programs. Receive limited supervision within a broad framework of standard District policies and procedures. Coordinate the Older Adult and Continuing Education Programs; explain college policies, procedures, standards, and requirements; establish and maintain good public relations with staff, students, and the community at large.

Example of Duties

Essential Functions

Process administrative details not requiring the immediate attention of supervisor; Independent Contract Agreements, Professional Expert Agreements and timesheet distribution and returns.

Coordinate assignment of classes for instructors; process paperwork for instructors.

Provide information regarding the policies and procedures of the Older Adult and Continuing Education Programs where judgment, knowledge and explanation of interpretations are necessary.

Input class schedule; schedule room usage for instructors; provide all scheduling/course establishment information to the college for publication in the course schedule; provide course descriptions. Update class information to be included on Continuing Education website and registration site.

Serve as a liaison with administrative offices, on and off campus sites, the college and associations and agencies/facilities involved with the Older Adult and Continuing Education Programs, campus departments, and with students; may require some travel.

Use a variety of software programs as needed to prepare letters and documents including statistical reports, work orders and purchase requisitions; compose memos and other correspondence.

Communicate absence of instructors to sites.

Prepare registration materials, coordinate registration process among instructors, students, and facilities; register students using the Continuing Education website; accept payments from students to deposit into the trust account; track and refund class cancellations. Participate in meetings and other activities related to the functions of the Older Adult and Continuing Education Programs; create press releases, and flyers; schedule audio-visual and print shop services.

Create or assist in the planning, development, and implementation of new Older Adult and Continuing Education courses to be offered in response to community need/interest. Review class proposals for Continuing Education; meet with potential instructors regarding class proposals.

Arrange for appropriate on and off-campus classrooms and sites; maintain ongoing working relationships with site administrators, recreational and social directors, and convalescent hospital activity directors; travel to off-campus locations as necessary.

Consult with other older adult organizations and social service agencies on matters of program quality and enhancement.

Travel to facilities where Older Adult and Continuing Education Programs are held. Coordinate the work of student employees as assigned.

Provide information regarding the MPC Older Adult Program to individual inquiries; provide referrals to other MPC or community programs as appropriate.

Other Functions

Serve on college committees as assigned.

Perform other related duties as assigned.

Some travel may be required.

Qualifications

Education and Experience

Any combination of education, experience and training that would indicate possession of the required knowledge, skills and abilities listed herein. For example, completion of approximately two years of course work in office administration or a related field, and three years of increasingly responsible office administration experience providing advanced knowledge and skills in current office management procedures and techniques. Background in senior citizen lifestyles and requirements; knowledge of State Education Code regulations and MPC policy regarding local Unified School Districts Adult Education Programs desirable.

Diversity:
Demonstrate an understanding of, sensitivity to and appreciation for, the diverse academic, ethnic, socioeconomic, disability and gender diversity of students and staff attending or working on a community college campus.

Knowledge Knowledge of: general functions, policies, rules and regulations of a complex organization (e.g. an educational institution); state regulations; state minimum teaching requirements; current office methods and practices, a variety of computer software programs as needed to fulfill requirements of job; letter and report writing; mathematical computations; public and human relations techniques.

Abilities

Ability to: understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; travel/visit a variety of possible sites for Program courses; use good judgment in recognizing/proposing suitability of facilities for Program use; learn and successfully apply office policies, procedures, rules and regulations; use good judgment in recognizing the scope of authority as delegated; analyze situations and make decisions on procedural matters without immediate supervision; analyze projects; maintain security and confidentiality of records and information; communicate effectively in both oral and written form; use appropriate and correct English grammar, spelling, and punctuation; perform arithmetical calculations with speed and accuracy; operate efficiently a variety of office machines and equipment; use efficiently and accurately a variety of word processing and/or spreadsheet/database programs to create and prepare a variety of documents as required; learn and successfully use new software programs as needed to fulfill the requirements of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Physical Effort/Work Environment:
Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels of up to 15 pounds. Indoor work environment.

Certificates and Licenses Required

Requires possession of valid CA driver's license and safe driving record.

Work Schedule / Supplemental Information

Starting Hourly Pay
$26.57 (Step A) - $34.02 (Step F)

A ssi g ned Shift
Monday - Thursday, 9:00 AM - 4:30 PM / 28 hours a week

• Management reserves the right to change schedules as needed

How to Apply

Visit www.mpc.edu/employment and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right-hand corner. You will be asked to log-in or create a new user account.

Complete all required fields of the application and:
Attach a .pdf of your cover letter that describes why you are interested in the position and how your background applies to the major duties of the position. Please address each of the desirable qualifications listed in this job announcement (2 pages maximum).

Attach a .pdf of your resume

Answer the required diversity statement

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

Conditions of Employment

Offers of employment are contingent upon Governing Board's approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints.

For additional information regarding the recruitment please contact

Gerardo Cardenas Hernandez

Human Resources Specialist

gcardenashernandez@mpc.edu

831-645-1392

Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:

(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;

(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;

(3) Encourage positive race-consciousness and embrace human difference;

(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and

(5) Strategically build buy-in and participation among colleagues for equity-related initiatives

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.