- Work Location: District 1, Ho Chi Minh
- Monthly Salary: 13,000,000～36,000,000VND Gross
<Job Responsibilities>

• General Task (both Senior and Junior Staff):

1 Have a broad and basic knowledge of financial control, accounting, and the ability to apply this knowledge to business operations;
2 Understand and apply relevant company policies to daily operations; Be able to communicate in Japanese both in writing and orally with the persons in charge at the Tokyo head office, and respond to their instructions, questions, and advice

• Junior Staff Task:

1 Prepare and process administrative documents such as vendors’ Payment Requests, Vendor Contracts, Expense claims, VAT invoices, summary of payment,
2 Prepare monthly summaries for payment of staff salary, check against timesheets of each staff;
3 Prepare and process administrative documents including Employment Contracts;
4 Answer queries from accounting consultants and auditors regarding contracts and payments;
5 Forward key notifications from the Head Office to the staff, and ensure they are being observed.

• Senior Staff Task:

1 Prepare concise minutes of key meetings (Board Meetings; Auditor’s Meeting) in Japanese;
2 Periodically send an update to the Head Office on key administrative issues;
3 Prepare cash flow projections,
4 Understand Balance Sheets, Profit & Liability statements, and Cash Flow projections, and can explain these financial statements to Head Office
5 Prepare Project Budget vs. Project cost summary for any event, initiative, publication, or training;
6 Draft revisions to the company policies to match the requirements of the latest laws and regulations, head office policy, etc.
7 Prepare summaries for VAT, CIT, and PIT payments every quarter; including communicating with external consultants and reviewing the draft reports from the consultants
8 Administer Project costs; Summarize time and cost spent by each staff per Project against budgeted fee;
9 Draft documents and minutes of meetings for approval of the monthly Board Meetings;
10 Prepare Labor Reports and submit them online to HCMC Labor Department (twice a year)
11 Confirm the Annual Investment Report prepared by the Accounting consultant
12 Answer queries from auditing consultants regarding contracts and payments (once a year);
13 Liaise with Human Resources team on new hires, exits, and secondments.
<Necessary Skill / Experience >

• Age: from 28 years old ~
• Gender: Any
• Education: from Bachelor’s Degree (or equivalent)
• Language:

- Japanese - Business Level
- English - Conversational Level

• Experience: Job experience in business administration, financial control, accounting, human resources, and corporate strategy:

- Admin Staff: at least 5 years.
- Senior Admin Staff: at least 10 years, preferably including working at a local subsidiary of a Japan-based firm.

• Knowledge of many of the following:

- Labor Law and other laws, regulations, and systems about employment;
- Compliance-related laws and regulations
- Human resource management
- Accounting and bookkeeping
- Confidentiality management
- License management relevant to conducting business required/anticipated to be undertaken

• Proficiency in using software including:

- M365 suite (Microsoft Word, Excel, Power Point, Teams, Share Point); Acrobat Professional; in particular has a good command of Microsoft Excel
- Accounting software
- Filing on a shared server (e.g. BOX; One Drive)

• Personality/Demeanor:

- Good communication skills.
- Self-motivating character.
- Well-mannered (polite, friendly, honest, accurate, and punctual).
Job Type: Full-time
Pay: 13,000,000₫ - 36,000,000₫ per month
Application Deadline: 2024/11/07