Company Description
Informa PLC is a leading international events, intelligence and scholarly research group.
Our purpose is to champion the specialist. Through hundreds of powerful brands we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions. Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Job Description
Informa Markets in Vietnam is looking for an Administration Executive who will look after all office administration function to ensure a safe, healthy and comfortable working environment for all colleagues.
MAIN DUTIES/ RESPONSIBILITIES:

• Managing the reception area, including welcoming customers and guests
• Sole administrator for office fingerprint access system
• Handling all incoming and outgoing calls and international couriers / local courier
• Managing office supplies (office stationery, pantry, electric appliances) including placing order, checking the contracts, invoices, raising purchase requisitions and follow up on payment.
• Supporting the team on Flight / Hotel / Visa / transport arrangements.
• Handling office lease renewal contracts, cleaning services and other office service providers.
• Supporting HRM on staff welfare such as Staff Birthday / New Year / Christmas / any other celebrations.
• Calendar management, flight & accommodation arrangements for GM and his documents such as Work Permit/ Residence Card.
• Handling events support such as team flight & accommodation booking, visa invitation letter issuance, post event reports, entertainment functions.
• Arranging interview schedule and candidate reminders
• Handling other tasks assigned by the Line Manager.

Qualifications

• College degree, graduated from office administration is a plus

• At least 2 year experience in the same position.
• Good command of English
• Strong interpersonal skills
• Detail-oriented, proactive, service-oriented mindset.
• MS Office literacy