Mô tả công việc

+ Key Responsibilities:

• General Office Administration:

o Maintain digital filing systems on the company server, ensuring documents are well-organised and easily accessible.
o Assist with general invoicing and administrative tasks as needed.
o Assist with compliance and management of ISO system

• Timesheet Management:

o Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.

• Communication & Phone Manner:

o Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
o Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.

• Accounts Receivable:

o Enter supplier invoices into the accounting system with proper coding using specific GL codes.
o Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.
o Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
o Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.
o Notify the team when suppliers are placed on stop credit status due to overdue payments.

• Bank & Credit Card Reconciliations:

o Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.

Yêu cầu ứng viên

• Great English communications skills
• Experience in office management and administration, with the ability to handle multiple tasks independently.
• Nice to have experience with accounting functions and understanding of accounts receivable and payable processes.
• Preferred candidates have experience in managing ISO documentation and filing systems.
• Excellent organizational and time-management skills.
• Ability to meet deadlines and produce accurate reports.
• Strong verbal and written communication skills.
• A professional and courteous phone manner.
• Attention to detail and problem-solving abilities.
• Ability to work independently in a remote setting.

Quyền lợi

• A competitive monthly salary based on your ability
• 13th month Tet bonus & bi-annual performance bonus
• Annual salary review
• Attractive employee awards: Employee of Year, Semi-Annual outstanding employee
• Social insurance and healthcare insurance upon Vietnam Labor Code
• PTI insurance package, and annual health check
• An English-speaking environment
• An open culture that spurs creativity, innovation, and inclusivity
• A variety of training courses for your career development
• Diverse activities to foster relationships, including company trips, year-end party, employees' birthdays
• An open-space office, a cafeteria, and a range of modern equipment
• Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)

Địa chỉ

Innovature Consulting Co., Ltd
9 Đoàn Văn Bơ, Quận 4, Thành phố Hồ Chí Minh