The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture.
The Office Admin will be responsible for, but not limited to:

JOB DESCRIPTION

Office management

• Offer warm greetings and assistance to candidates and visitors
• Answer and direct phone calls, take messages, coordinate feedback in professional manner
• Deal with landlord regarding tenant contract to ensure work environment are safe and healthy
• Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary

Employee service

• Prepare the purchase report, claim the payment for taxi charge, telephone/ mobile phone charge, parking fee
• Manage storage, purchase stationery, food and beverage, daily fill in fridge for employees.
• Do the filing and/or deliver correspondence to related people
• Be the main contact for arranging hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary
• Support employees with procedure to claim Aon Health care insurance and follow up
• Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc. Manage floor plan for seats allocation
• Assist Company leadership in some administrative ad-hoc tasks where applicable

Company culture contribution

• Be one of the main organizers for events/parties including monthly Birthday celebration, monthly Working anniversary celebration, sport and culture activities, annual anniversary, Company trip, etc. Organization tasks includes: planning and finalizing agenda, making slideshows/video clips, arranging snacks for attendees, leading the events, etc.
• Send congratulation emails to employees, on behalf of the company, on the occasion of marriage or baby birth, etc.
• Participate in other Employer Branding activities.

JOB REQUIREMENTS

• Bachelors degree
• Excellent English proficiency in both communication and comprehension
• Excellent interpersonal skills and high sense of working with human issues
• Proficiency in Microsoft Office package, especially Excel, Word, Outlook, Power Point. Knowledge of slideshow/video maker applications is a plus
• The ability to work in a structured and organized way
• The ability to work well in a team, and take directions and work independently when needed
• The ability to work on multiple tasks at any one time while maintaining high quality standards
• The ability to work under pressure and to tight deadlines
• Accountable and careful, knows how to exercise diplomacy and confidentiality
• Great attention to details
• Willing to work non-standard hours as needed.

BENEFITS AND WORKING ENVIRONMENT

• Attractive salary with bi-yearly review, 13th-month bonus, performance bonus, public holiday bonuses, birthday gift, employee service awards up to $1,000
• A clear career path with proper training courses, workshops, fully sponsored certificate exams
• Extensive AON health insurance (during labor contract) and accident insurance (during probation) in addition to the state-mandated health insurance
• Professional, flexible & dynamic working environment with colleagues of different nationalities that is open-minded, creative, supportive, friendly, and encouraging.
• Regular communication from Management on the companys strategy, development plan, and new opportunities for employees
• Opportunities to join global technical conferences.
• Bright working space with modern facilities including the newest software
• Employees and families are engaged and taken care of by the company via Trade Union activities.
• Summer vacation at 5-star resort
• Sports & cultural activities all year around to strengthen both your physical & mental health.
• NICEF - our own Charity program where our employees raise funds and help people with difficulties in Vietnam.