Paragon Engineering is seeking a proactive individual to join our growing team. We're a specialist engineering firm with a focus on structural design for foundations and shoring systems, structural assessment and specialist testing/monitoring. Our team of engineers are passionate about what we do and work collaboratively to deliver the best outcomes for our clients.
Our progressive mindset and employee-oriented culture set us apart. We provide a work environment that encourages self-improvement, diversity, teamwork, autonomy and innovation. You will work with a positive team where your efforts will be valued and your voice will be heard.
We're looking for an extraordinary Administrative Assistant to join our office. In this role, you'll be capable of navigating a busy work setting to support our operations with a range of tasks.
The ideal candidate will have a background in a technical environment and be comfortable prioritising and managing multiple tasks.
Responsibilities:

• Liaise between internal teams and external stakeholders to coordinate project schedules and track progress and achievement of project milestones.
• Prepare, update, and finalise engineering proposals, tender applications, and presentations in line with industry standards.
• Maintain our Quality Management System documentation, ensuring compliance with engineering best practices.
• Oversee project documentation, including managing emails, document control, meeting minutes, and ensuring that all documents and deliverables are properly filed and shared.
• Handle purchase orders, invoicing, and budget tracking.
• Organise logistics and events.
• Provide support for staff affairs and maintain a positive and friendly work environment.
• Assist in the development of branding initiatives, ensure cohesive and consistent messaging and maintain online/social media presence.
• Coordinate design and web content strategies in collaboration with external graphic artists, photographers and video producers, and consultants.

Qualifications:

• Proficiency in Microsoft Office Suite and advanced tools such as AI, Google Suite, Google Analytics, CRM systems, and Canva.
• Experience in accounting software.
• Strong organisational and communication skills
• Enjoy working in a switch-tasking environment
• SEO and Social media skills

We offer flexible working arrangements, including the option for part time hours. An attractive salary package is on offer, based on skills and experience, as well as opportunities for professional development and growth within the company. If you're interested in joining our team, please send your resume and a cover letter outlining your qualifications and experience.
Job Types: Full-time, Permanent
Pay: From $70,000.00 per year
Benefits:

• Professional development assistance

Schedule:

• Monday to Friday

Supplementary Pay:

• Performance bonus

Experience:

• Social media marketing: 1 year (Preferred)

Work Authorisation:

• Australia (Preferred)

Work Location: In person