Position

The HR and Office Coordinator at Christian Dior Australia Pty Ltd will be responsible for supporting our Human Resources department by performing various administrative tasks and contributing to the overall efficiency of our office operations.

Job responsibilities

HR Administration:

• Assist with recruitment processes including posting job ads, scheduling interviews, administering pre-employment tests, organising venues and/or conducting reference checks as required, in conjunction with the HRM or HOHR.

• Responsible for new joiner set up including set up in payroll, superannuation (where required) time & attendance and HRIS system, and being the main point of administration contact for the new joiner and manager

• Organise materials and support onboarding sessions, including planning for, and ordering new hire packs and onboarding materials

• Maintain employee records in HRIS system and maintaining employee files, maintaining naming conventions, and auditing files as required.

• Entering data, maintaining databases, conducting right to work checks, and updating employee files using correct naming conventions, to keep employee information current.

• Assist in explaining company policies and procedures to employees as needed, in partnership with HR Manager and/or Head of HR.

• Provide support during performance review processes by scheduling meetings, compiling necessary documentation and/or reports.

• Administer and communicate employee benefit programs including employee milestones and birthdays, clothing allowance, Dior dollars and addressing any related enquiries or issues that arise.

• Monitor and respond to employee queries and questions, partnering with HRM and HOHR as required

• Provide employee related reports or presentations where required for HR team both locally and regionally

• Support managers to assist them to request appropriate accesses and systems for employees including partnering with local and regional IT and HR to ensure a smooth transition

• Update payroll tracker with new joiners and employee changes, to ensure payroll execution is accurate.

• Perform accurate payroll execution and support on monthly reporting to Finance and regional HR team, where required.

• Demonstrated partnership with other members of the HR team, including local HR teams, regional HR teams and international HR teams as required

• Raise invoices, Purchase Orders and submit vendor set up requests relating to HR department

• Participate in other HR projects and initiatives as required.

Office Management:

• Assist General Manager with administrative tasks including managing the GM’s calendar, scheduling meetings, co-ordinating and submitting the GM’s expense claims, making meeting room bookings

• Coordinate organisation of venues for training, meetings, and events specific to the office team including supporting with travel and accommodation bookings as needed for training events.

• Coordinate maintenance of office/kitchen equipment and manage inventory of office/kitchen supplies, placing orders, when necessary, under supervision and within allocated budget, including ensuring that there are no unplanned out of stock items.

• Support and organise office activities or events under guidance from the HRM or Head of HR.

• Support internal communication initiatives by preparing memos or newsletters.

• Coordinate, plan and engage vendors for fire warden and first aid training as required

• Partnership with all office functions, including IT team to ensure office team are properly equipped with office equipment to perform their role.

• Collaboration with retail operations team to ensure office is properly maintained and facilitate entry of maintenance workers as required

• Raise invoices, Purchase Orders and submit vendor set up requests relating to office management

Profile

Certificate IV in human resources management or related field; Bachelor's degree preferred but not required.

• Some prior office administration experience is advantageous but not essential

• Basic understanding of labour laws and workplace regulations.

• Excellent organisational skills with attention to detail.

• Strong communication abilities with fluency in written and spoken English.

• Must be proficient in using Microsoft Office Suite (especially Excel and Power Point) or similar software applications; training will be provided if necessary.

• Proficiency with Power BI would be very highly regarded

Additional information

This role may require sitting for extended periods while completing desk-based computer tasks. The candidate should be able to multitask effectively in a fast-paced environment while maintaining professionalism. This role partners with multiple internal and external stakeholders, so effective communication with a service-oriented mindset is essential.
DIOR Australia offers many attractive employee benefits, including a hybrid working schedule of 4 days a week in the office and 1 day remote work each week.