Leasing Assistant

Job Description

The Opportunity

Join our dynamic Melbourne Leasing Team as a Leasing Assistant in an exciting, permanent full-time role. This is your chance to be at the heart of our operations, where you'll provide vital executive and administrative support to our Leasing Teams. Get ready to make a impact and grow your career in a fast-paced, collaborative environment.

Your core responsibilities include:

• In consultation with the QIC's Legal Advisor, prepare Letter of Offer packages (LOOs) for distribution on behalf of Leasing Executives.
• Transcribe agreed terms into Salesforce, and coordinate deal files prior to deal submission.
• Maintain operational centre plans showing vacancies and current retail mix, and ongoing reconfiguration of development plans.
• Attend Leasing meetings including coordinating the agenda in consultation with Managers and taking/circulating minutes and action points.
• Assist the leasing team with the preparation of correspondence, reports and presentations including formatting, printing, binding and scanning.
• Maintain commercial advertisement listings.
• Completion of tenancy remixes as required.
• Diary management, including coordinate meetings, handle room bookings and organize business travel, including flights, accommodation, and transport.
• Other general administrative duties, including document management, invoicing, monthly credit card reconciliations, and supporting teams visiting the office.

About You

• Experience in administration or team assistant position.
• High level verbal and written communication skills.
• Excellent attention to detail.
• Self-motivated and able to work effectively without close supervision.
• Outstanding organisational skills, including the ability to self prioritise and meet deadlines.
• Professional approach and ability to maintain high levels of confidentiality.

About Us

About QIC:

As one of Australia's leading institutional investment managers with more than A$100billion in assets under management, we have a presence across four continents, seven offices and assets across global markets.

At QIC, we believe in shared value - where delivering strong investment returns can go hand in hand with doing good for our clients, people and communities. If we invest well, we will all do better together.

Life at QIC :

We know that our people perform at their best when they feel a sense of belonging and are encouraged to bring their authentic selves to work every day. We provide a supportive work environment where everyone can thrive and feel valued for their meaningful contribution in delivering for the prosperity of our clients, people and communities.

Joining QIC, you can contribute to our employee led networks that champion our diversity, equity and inclusion strategy, which consists of five key pillars: Gender Equality, LGBTQ+, Accessibility, Cultural & Linguistic Diversity, and First Nations People.

Other reasons to join us:

• Flexibility and hybrid options encouraged - certified Family Inclusive Workplace
• Recharge leave - additional 3 days leave per year
• Annual fitness/home office reimbursement
• Ability to swap public holidays for those of personal, cultural or religious significance
• 26 weeks gender-neutral paid parental leave
• Financial study assistance and study leave
• Community leave for supporting the causes you love
• Development opportunities to extend, expand and enhance your growth

At QIC, we welcome and encourage applications from Aboriginal and Torres Strait Islander people, the LGBTQI+ community, people with disabilities and people from all cultural backgrounds. We have an equitable, barrier-free application process so please inform us of your accessibility requirements in your application or you can reach out to our Talent Team on 07 3360 3800

Job ID 300000441114612