Northern Territory Government

JOB DESCRIPTION

Job Title Operational Technology Administration Coordinator

Classification Administrative and Corporate Services Band 2 Position No. 47010

Job Type Full time Duration Ongoing

Business Unit Core Operations Location Darwin

Reports to Senior Manager Operational Technology Reports to P/No. 42415

Power and Water values diversity. Power and Water encourages people from all diversity groups to apply for vacancies

Inclusion and and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment

diversity and Special for the recruitment process or job, please discuss this with the contact officer. For more information about applying for

Measures this position and the merit process, click here

recruitment plans Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plan, click here

Information for Applications must be limited to a one-page summary sheet and an attached resume/cv. For further information for

Applicants applicants and example applications: click here

Information about If you accept this position, a detailed summary of your merit (including work history, experience, qualifications, skills,

Selected Applicant’s information from referees, etc.) will be provided to other applicants, to ensure transparency and better understanding

Merit of the reasons for decision. For further information: click here

PRIMARY OBJECTIVE

To provide high quality, comprehensive administrative and project delivery support across all facets of business systems and information

management to aid the Operational Technology (OT) function to deliver on its objectives and effective liaison across the Corporation.

KEY RESPONSIBILITIES

The “WHAT” to be delivered

• Provide administrative and secretariat support to the Senior Manager Operational Technology and to the OT function, including managing and

coordinating diaries, scheduling meetings, agenda and minute preparation, meeting support and venue arrangements, drafting of

correspondence and documentation in a professional and timely manner.

• Perform works delivery and project support functions including raising purchase requisitions, purchase orders and timely and accurate payment

of invoices within relevant financial and procurement legislation using the corporate asset and financial systems.

• Provide contract administration functions, tracking expenditure against contracts and conducting planning for procurement activities.
• Provide advice and oversight to ensure governance and compliance with Power and Water Corporation’s Procurement Framework and

Procurement Rules.

• Apply procurement processes and prepare documentation to ensure compliance with relevant procedures and guidelines especially when

raising requisitions for capital Items, personal protective equipment, operational requirements and panel and period contracts as well as raising

and monitoring sundry debtor invoices.

• Establish, update and maintain an accurate and secure filing and retrieval system using electronic document management system.
• Support recruiting managers with the recruitment process ensuring that the correct process is followed and all related documentation is stored

appropriately.

• Manage travel arrangements and bookings for the OT function and other teams if requested using the Corporate travel system.
• Facilitate the timely submission of timesheets across members of the OT function to ensure accurate cost allocation with the asset management

system and record and track extra duty allowance.

• Assist with induction, training and mentoring of the OT function in required corporate functions and systems, coordinate workflow within the

administration area and provide backup and assistance for other Business Unit functions as requested.

• Deliver continuous improvement to the operation and efficiency of administrative aspects of the OT function.
• Manage and maintain a OT software licence register and ensure all OT licenses are captured in the ICT software licences and are renewed in

accordance with software licencing agreements and in a timely manner.

• Assist in monitoring key performance indicators such as for safety and coordinating corporate processes for OT, including recording of safety

inspections and audits in corporate systems.

• Collaborate with other business stakeholders and management coordinators to ensure consistent approach and achieve business outcomes.

Leadership

• Works collaboratively with others
• Delivers on commitments.
• Able to communicate to diverse audiences.
• Makes an effort to understand change and is resilient in the face of change.

Safety and Environment

LAST UPDATED: 14/11/23 EMPLOYEE SIGNATURE:

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DATE:

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AT POWER AND WATER:
Job Description Northern Territory Government

• Take all practicable steps to ensure your own safety, the safety of PWC staff, and contractors, the public and their property.
• Be aware of, and seek to avoid or reduce, the environmental impact of activities.

Customer

Seek to provide a high standard of customer service with timely responses to enquiries or service requests.

Quality

• Understand and apply established processes and procedures, offering suggestions for improvements.

COMPETENCY PROFILE

“HOW” to do it ( Manager of Self profile - refer to Power and Water’s Behavioural Competency Guide)

Ensures accountability Holding self and others accountable to meet commitments

Action orientated Taking on new opportunities and tough challenges with a sense of urgency, high energy, and

enthusiasm.

Communicates effectively Developing and delivering multi-mode communications that convey a clear understanding of

the unique needs of diverse audiences.

Customer Focus Building strong customer relationships and delivering customer-centric solutions.

Collaborates Building partnerships and working collaboratively with others to meet shared obligations.

Instils trust and values difference Building partnerships and working collaboratively with others to meet shared objectives while

recognising the value that diverse perspectives and cultures bring to an organisation.

Is resilient Rebounding from setbacks and adversity when facing difficult situations.

Self-development with self-awareness Actively seeking new ways to grow and be challenged using both formal and informal

development channels, using a combination of feedback and reflection to gain productive

insight into personal strengths and weaknesses.

MANAGEMENT RESPONSIBILITIES

No. of Direct Reports 0 No. of Indirect Reports 0

Key Interactions: Senior Leader Group, All Employees, Suppliers

COMPLIANCE

We expect you to:

• Actively align, support and promote Power and Water’s Values and support building a constructive workplace culture that celebrates

achievement through its people.

• Carry out duties in accordance with Power and Water’s Safety and Environmental policies and procedures, working towards our goal of Zero

Harm

• Ensure all activities undertaken as a Power and Water employee comply with Power and Water’s Code of Conduct , Management Standards and

Procedures, relevant Acts, legal demands and that you manage all of your activities and responsibilities within the Power and Water risk

management framework.

• Pass a pre-employment criminal history check.

AT POWER AND WATER:
Job Description Northern Territory Government

SELECTION CRITERIA

Qualification and Skills Experience

Essential • Demonstrated ability to professionally undertake a • Demonstrated excellent ability to interact effectively

range of administrative, works delivery, project with all staff at all levels in a friendly, constructive and

coordination and secretariat duties to a high level of professional manner including people of diverse

quality. cultures and contribute to a positive workplace culture.

• Highly developed oral and written communication • Demonstrated experience following office protocols

skills, with excellent attention to detail. and providing administration coordination support in a

• Proven high level proficiency in Word, Excel, corporate business work environment, demonstrating

Power Point, database, mail/calendar, information and safety first.

record management, safety management and procure • Demonstrated excellent interpersonal skills including

to pay systems. strong negotiation, analytical and liaison skills to

• Ability to work under pressure, meet deadlines, maintain strong and effective relationships.

exercise initiative, work independently and work • Demonstrated experience working with financial and

effectively as part of a wider team. procurement systems, procedures and protocols,

• A willingness to effectively assist any area of the including providing procurement support, contract

function and business unit. support and project administration including purchase

• High level of motivation, initiative and drive to progress order raising and payment processing.

work including the ability to identify, implement, and • Demonstrated experience in planning, organising,

document improved work practices, as well as prioritising and achieving workplace objectives whilst

contributing to procedure development. maintaining strict confidentiality and applying a high

• Advanced problem solving, planning, organisational level of initiative, discretion and self-motivation within

and decision-making skills. a complex and changing environment.

• Demonstrated high level of commercial awareness and

analytical skills.

Desirable • High level of proficiency using Maximo for procure-to- • Demonstrated experience using Maximo and other

pay processing. electronic applications such as CM9, TREQS, ELMO,

• Qualifications recognised in Australia in Business HERCS

Administration, Project Management or equivalent

FURTHER INFORMATION

1. Contact Brett Geale on 0459 829 127 for further information about the position

2. Information about Power and Water Corporation may be viewed at powerwater.com.au

3. The total remuneration package amounts published for this position include base salary, superannuation and annual leave loading.

Apply Online https://jobs.nt.gov.au/Home/Job Details?rtf Id=307967 Approved September 2024

Vacancy Closes 03/11/2024 Megan Jolley Senior Manager Operational Technology

AT POWER AND WATER: