Each

Reception / Administration Officer

Narre Warren

PART TIME

October 7, 2024


headspace is the National Youth Mental Health Foundation with EACH being one of the lead agencies. Each year, we help thousands of young people, and their family and friends, access vital support through our headspace services in over 145 communities across Australia, our online and phone counselling services, our vocational services, and our presence in schools.
  • Part-time (0.6 FTE) ongoing position
  • Co-located at headspace Narre Warren and Pakenham
  • $34.18 to $34.84 p/Hour + Super + generous Salary Packaging benefits of up to $18,550
To view a copy of the full Position Description, click here.
What’s in it for you?
EACH is the lead agency for headspace. At EACH you'll be supported to be your best.

We provide:
  • Internal professional development calendar
  • Flexible work arrangements to support a positive work-life balance
  • Competitive remuneration and conditions including generous leave options
  • Not-for-Profit Salary Packaging of up to $15,900 free income tax per year
  • $2,650 additional tax-free money towards meals and entertainment
  • A variety of opportunities for career progression and professional development via formal and informal training, our leadership pipeline and discipline-specific learning
  • Access to large, well-resourced working facilities including on-site parking
  • Support through a comprehensive Employee Assistance Program
  • 4 weeks paid annual leave, sick/carers leave, family & domestic violence leave, public holiday substitution policy, and more…
About you
We have an exciting vacancy for a customer focused Receptionist/Administrator to be an integral part of our team. This role would suit an experienced and compassionate person who enjoys being a part of a community based organisation, that has previous experience in a health or medical setting, along with demonstrated experience/interest in working with young people.
What would your day look like:
  • Meet and greet (clients, members of the public, staff and other professionals) ensuring the highest standards of customer focus
  • Register clients attending the centre and inform relevant clinicians of their arrival, for both Primary consulting and Youth health clinics
  • Maintain a high standard of customer service by handling all customer queries including informing clients of delays in a courteous, friendly and helpful manner
  • Participate in weekend work (every second Saturday at headspace Narre Warren) and participate in after-hours work if required
  • Manage incoming and outgoing correspondence including emails
  • Ensure the integrity of the clinical filing system and records are maintained in all software programs used for the Primary consulting and Youth health clinic services
  • Data entry of client information into headspace databases
Working days will be Tues/Wed/Thurs 9.54am to 6.00pm, and will work across both our Narre Warren and Pakenham sites. There is also a requirement to participate in weekend work (every second Saturday at headspace Narre Warren) and participate in after-hours work if required.
Skills
  • Exceptional phone and front desk manner.
  • High level time management and organisational skills
  • Excellent written and verbal communication skills
  • Presents in a professional manner
  • Strong ability to work confidentially with a high level of emotional intelligence, tact and diplomacy.

Additional Information
We want to know why you would like to come work with EACH and what you can bring to this role. Please attach a cover letter with your resume on application.
If you’d like more information about the position, please contact Jude Mc Connell via email at [email protected]
Applications Close: Tuesday 22nd October
Please note that applications will be reviewed as they are received. Interviews may take place during the advertising period - so don't miss out and apply today!
We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.
Next Steps in the Hiring Process
Thank you for your interest in joining EACH! To learn more about next steps, please check out our Hiring Process Guide.

EACH Commitments
At EACH, we prioritize treating every individual with dignity and respect, regardless of their background, ability, or identity. We actively encourage applications from diverse backgrounds and those with lived experiences.
EACH is committed to creating a culturally safe environment that values and supports Aboriginal & Torres Strait Islander people(s), recognizing and respecting their unique culture and contribution to our communities. We strongly encourage applications from Aboriginal and Torres Strait Islander People. For further information regarding our commitment please see our Reconciliation Action Plan .
As a child-safe organisation, EACH prioritizes child safety and well-being by creating a secure environment for children and implementing effective organisational structures, policies, and procedures
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