International Federation for Information Processing


Job ID: IFIP136ADM124

IFIP - the International Federation for Information Processing – is the global federation of ICT professional
societies and associations covering five continents, committed to advancing professional and socially
responsible applications of technology. More than 6000 individual volunteers contribute to its Technical
Committees and Working Groups. Founded under the auspices of UNESCO in 1960, IFIP works closely with
UNESCO and UN agencies to promote understanding of technology-related issues and collaboration on
solutions to help achieve the United Nations Sustainable Development Goals. To support IFIP’s expanding
work with our members and committees and the broader global ICT community we are seeking applications
for the role of

ADMINISTRATIVE ASSISTANT (F/M/X)
(part-time, 20h per week)

Your tasks:

• Preparing and mailing documents, invitations, awards etc.

• Managing the IFIP membership, Technical Committees and Working Groups databases, implement

changes gathered from annual reports, communicate with IFIP Officers

• Registering books in an internal Publications database and uploading them to the IFIP Library

• Sorting, storing and archiving correspondence and documents

• Preparing, uploading and registering IFIP Select, e Collection Series, e Publications, IFIP Society

Publications

• Maintaining general office facilities including the files and filing systems, stock control and ordering,

dealing with local suppliers
Your profile

• University degree or several years of professional experience in managing paper and digital workflow

or in a comparable position

• Excellent applied MS Office knowledge

• Experience in the field of assistance, support functions

• Knowledge of Word Press, HTML, PHP, My Sql, PHPMYADMIN and FTP will be an advantage.

• Knowledge of the digital library maintenance will be an advantage.

• Excellent German and English skills needed

Our offer

• Interesting field of activity in a dynamic international environment

• Flex time arrangement including home office up to 4 days per week

• Possibility to work independently and self-development

The monthly gross salary is 1.470,42 (part time based 50%, before taxes), according to the collective agreement
of the Austrian Academy of Sciences. Depending on qualification and experience, the salary can be negotiated.

Our offer aims at communicative personalities with a confidence appearance who understand how to portray
complex connections clear and understandably and find joy in self-reliant work.
Please send your application including all relevant documents, certificates/references via e-mail to
gensec@ifip.org (mentioning Job ID: IFIP136ADM124) no later than September 11th, 2024.

The Austrian Academy of Sciences (Oe AW) pursues a non-discriminatory employment policy and values equal opportunities,
as well as diversity. Individuals from underrepresented groups are particularly encouraged to apply.
IFIP Secretariat: Hofstrasse 3, A-2361 Laxenburg, Austria
Tel. +43 2236 73616, Fax: +43 2236 736169;
e-mail: ifip@ifip.org URL: http://www.ifip.org
DVR: 0825590