Bahrain Job Openings
Gulf University Bahrain
Executive Assistant to President
Manama
FULL TIME
October 16, 2024
Provide personal administrative support to management and the university through conducting and organizing administrative duties and activities including receiving and handling information.
Duties:
- prepare and manage correspondence, reports and documents
- organize and coordinate meetings, conferences, travel arrangements
- take, type and distribute minutes of meetings
- implement and maintain office systems
- maintain schedules and calendars
- arrange and confirm appointments
- organize internal and external events
- handle incoming mail and other material
- set up and maintain filing systems
- set up work procedures
- collate information
- maintain databases
- communicate verbally and in writing to answer inquiries and provide information
- liaison with internal and external contacts
- coordinate the flow of information both internally and externally
- operate office equipment
- manage office space
- BS/Diploma
- 2+ years of experience in a various secretary role,
- Excellent English & Arabic
- Proficient in Computers
- Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications.
- Professional verbal and written communication skills and the ability to type 60 wpm.
- Knowledge of planning and scheduling techniques.
- Ability to communicate effectively, both orally and in writing.
- Attention to detail, excellent organizational skills, and discretion with confidential information.
- knowledge of administrative and clerical procedures
- knowledge of business principles
- proven experience of producing correspondence and documents
- proven experience in information and communication management
- attention to detail
- confidentiality
- planning and organizing
- time management
- interpersonal skills
- customer-service orientation
- initiative
- reliability
- stress tolerance
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