Belgium Job Openings

Suspicious Antwerp

Admin, Finance & HR Officer

Antwerp

PART TIME

August 27, 2024

About us

Founded anno. 2017, Suspicious Antwerp has solidified itself as a pioneer in designing, marketing and distributing unisex apparel. 'There’s no box to think outside of’, a mindset that we not only pursue but that our target audience also embraces. It's no surprise that Gen Z is our most devoted fan base. Whether it’s about marketing campaigns abroad or never-seen-before stunts closer to home, we strive for a marketing approach that keeps on surprising those who are passionate about excitement, travel & adventures

About the job
Are you a detail-oriented individual with a strong interest in finance and a knack for organization? We are currently seeking a part-time Administrative, Financial & HR Officer to join our team. While we appreciate a dynamic work environment, we are looking for someone who can balance seriousness with efficiency and has a solid understanding of financial processes. This role is crucial to the financial and human resources health of our company, involving a range of administrative, financial, and HR tasks related to the day-to-day management of the company. The ideal candidate will have a strong background in finance, be proficient in administrative processes, possess excellent communication skills, and be capable of multitasking effectively.

General responsibilities

General Administration: Perform general administrative tasks related to the daily operations of the company.
Invoicing and Financial Tasks: Act as the primary contact for invoicing, managing the mailbox and responding to related queries. Register financial transactions using the Yuki accounting system. Input and process invoices through the Yuki system. Create and archive invoices and maintain organized records of invoices, receipts, and paperwork. Take care of the VAT return.
Financial Control and Management: Prepare outgoing invoices. Monitor and manage Commercial cards in our software, ensuring proper control and follow-up. Assist in financial reporting and analysis as needed.
Vendor and Contract Management: Act as an intermediary with our building owner and parking management. Follow up on various suppliers, contracts, and invoices. Monitor and reconcile vendor invoices.
HR and Payroll Management: Process monthly payroll and ensure timely payment of wages. Manage employee documentation and policies using the Officient platform. Respond to basic HR-related queries from employees regarding payroll, benefits, and company policies in consultation with our payroll service provider.
External Partnerships and Contracts: Serve as a liaison with our partners such as our accountant and manage the relationship. Manage insurance matters related to Accident and Travel Insurance with our insurance partner.
Miscellaneous Tasks: Procure office supplies. Manage miscellaneous purchases. Handle random tasks such as IT issues, calendar creation, organizing, etc.

Profile

Fluent in Dutch and English.
You are based in Belgium.
Minimum 2-3 years of experience in administrative, HR or financial roles.

Skills

Proficient in using Yuki, Officient, Deskflow, or similar platforms.
Strong organizational and multitasking skills.
Excellent communication skills and the ability to manage relationships effectively.
Solid understanding of financial processes and an interest in financial management.
Ability to work independently and efficiently.
Ability to maintain a serious approach while thriving in a dynamic work environment.

Position Details
This is a temporary part-time position, starting in November 2024, as a maternity leave replacement. The role will initially involve approximately two months of training and job handover with the current Administrative, Financial & HR Officer. The temporary contract is expected to run until August 2025.
While this position is primarily part-time, there is the possibility for it to be expanded into a full-time role depending on the candidate's skills and ability to assist in the Operations department.

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