Belgium Job Openings
Argenx
Administrative Assistant
Ghent
FULL TIME
November 8, 2024
- Calendar management; assisting in organizing meetings in various calendars
- Liaise with the teams including scheduling meetings, handling logistics (sending materials for review prior to the meetings, distributing notes and preparing presentations and overviews)
- Organizing F2F meetings from A to Z in a national and international location
- Acting as the liaison between different functional areas
- Support with onboarding new starters (contacting IT, ensuring set up, credit card request etc
- Manage invoices, purchase orders and expenses
- Keeping org charts and distribution lists up to date
- Support the team in booking travel arrangements for internal and external stakeholders in line with the company’s travel policy (flight & hotel booking, conference registration, apply for visas …)
- Provide support to other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
- Bachelor degree in administration is a minimum
- 5 years of relevant experience in administrative support
- Hands-on approach and can-do attitude
- Ability to take initiative, being highly proactive and make decisions
- Driven to work collaboratively and cross-functionally
- Excellent organizational skills and ability to prioritize as well as being flexible
- Being a teamplayer and a good communicator is key
- High level of professionalism, discretion and confidentiality
- A creative mind with an ability to suggest improvements
- Knowledge of office administrator responsibilities, systems and procedures
- Experience working in a biotech/pharma environment is a plus. If not, willing to familiarize with this exciting and specific environment
- Proficiency in MS Office
- Excellent written and verbal communication skills
- Fluent in English
- Belgium-based candidate as this position requires regular onsite presence in Ghent
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