What You Can Expect

How You'll Create Impact

• Administrative support for sales and marketing-related activities – booths, commercial and marketing meetings – sales meetings
• Administrative support of the sales and marketing teams – agenda management, expense notes, mailings, etc
• Maintain the Sales Lead calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Responsible for overall preparation for key meetings and calls; support with agenda preparation, meeting invites, presentation consolidation, uploading of materials into Teams site, and taking meeting minutes.
• Organize the travel of the Sales Lead by making travel bookings through Concur and preparing, reconciling, and submitting travel expense reports.
• Manage the office reception and its team
• Manage office supplies & service provider/office supplier relationships
• Collaborate with site support functions and other functions to ensure smooth running of the facility
• Organize corporate events such as CSR projects, external staff meetings, etc.
• Coordinate internal event preparation and facility-related arrangements where required
• Manage relevant facility documentation
• Coordinate collection and archiving of legal entity paperwork not administrated by specific functions

What Makes You Stand Out

• Communication, accuracy, punctual
• Adhering to principles and values
• Planning and organizing
• Following instructions and procedures
• Adapting and responding to change
• Coping with pressure and deadlines
• High-level knowledge of MS Office ( Outlook-Word-Powerpoint-Excel)
• Experience with a CRM system, ideally Salesforce.com, SAP
• Demonstrated organization and project management skills, with the ability to work on multiple tasks simultaneously and balance priorities.

Your Background

• Bachelor's degree in Marketing or Communication
• A combination of education degree and work experience will be considered
• Several years of experience in administrative or related roles, with experience supporting senior-level executives desired.
• Professional Dutch speaking with a perfect knowledge of French – ideally bilingual
• Excellent English skills are mandatory

Travel Expectations