Belgium Job Openings

Embassy Brussels

Financial Assistant (open to all)

Brussels

FULL TIME

November 19, 2024

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working immediately.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of initial one-year contract.

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working immediately.

Supervisory Position:

Relocation Expenses Reimbursed:

Duties

Incumbent is the Tri-Mission’s primary contact for official Value Added Tax (VAT) refunds, working closely with GSO/Procurement to obtain supporting documents to ensure proper collection by the cashier, monthly VAT logistics for C151 exempt forms (preparing invoices for GSO to create C151s) and quarterly reporting to the ministry of finance for activity exempt at point of sales.

Incumbent holds a portfolio of account payable duties: ensure three-way match and move invoices in ILMS to PSU for processing payment. As a voucher examiner, the incumbent is expected to work on a variety of vendor portfolios and can be requested to process any type of payment, as work priorities in the section may dictate. Incumbent corresponds frequently with vendors, PSU, and internal parties via email/phone. Researches and determines resolutions for voucher issues as they arise. Provides advice on USG disbursement process and takes an active role in assuring that claims submitted are in settlement of legitimate obligations incurred in compliance with USG regulations and that vouchers are legal, correct, and proper for payment.

Incumbent will also serve as the alternate Designated Billing Officer (DBO) for the Tri Mission.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two years progressively responsible work in finance or administrative environment is required

JOB KNOWLEDGE: Knowledge of basic accounting standards, local business environment, and applicable laws and regulations. Proficiency Microsoft software including Word, Excel, and Power Point.

Education Requirements:

Bachelor’s degree in accounting, auditing, business administration or related.

Evaluations:

LANGUAGE: Fluency in English; good working knowledge in Dutch or French. This may be tested.

SKILLS AND ABILITIES: Must be proficient in office applications such as Outlook, Excel, Powerpoint, etc. Must be able to communicate orally and in writing with external (contractors, agency headquarters) and internal customers. Incumbent must exercise sound judgment and follow accepted auditing guidelines when analyzing claims and payments. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

Required Documents:

NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

Residency and/or Work Permit

University diploma (preferably a copy recognized by Belgian/U.S. authorities*)

Language Scores (if available)

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)

Passport copy
DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

Belgium

Netherlands

Luxembourg

International diplomas awarded by the European University Institute Firenze

In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: level recognition. The process may take about 120 days.

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.

New Job Alerts

IQGeo

Senior Full-Stack Software Engineer

Ghent

FULL TIME

November 19, 2024

View Job Description

Liebherr-Belgium BV

Assistant Finance Manager

EY

Internship AI and Data - Financial Services

Diegem

August 18, 2024

View Job Description