Work mode: Hybrid

Onsite Location(s):Diegem, Belgium

• Ethics Committee (EC) submissions and approvals.
• Site informed consent form (ICF) customizations & negotiations.
• Essential regulatory document collection.
• Collaboration with Regulatory Affairs for Competent Authority (CA) submissions and approvals and other site start-up support activities, as applicable.

• Work independently and proactively to coordinate all necessary activities for site regulatory submissions and essential document collection for allocated clinical research sites.
• Manage multiple sets of essential regulatory documents across several studies and division portfolios.
• Partner with clinical sites to support the negotiation and customization of Informed Consent Form (ICF)
• Develop and foster clinical research site relationships to become a subject matter expert in the site start up regulatory process across multiple studies.
• Leverage knowledge of site regulatory processes and division priorities to meet clinical study goals and objectives.
• Manage to achieve target IRB/EC timelines by assisting clinical research sites with the application submission process and approval tracking.
• Manage and problem solve site start up challenges that arise to mitigate impact to service level agreement and study goals.
• Develop, prepare, complete and track required regulatory, ICF and legal documentation.
• Document clinical research site and investigator readiness for participation across multiple studies
• Support internal quality audits, regulatory inspections, as applicable.
• Update and maintain study-specific startup and close out trackers.
• Update and maintain site specific metrics in Clinical Trial Management Systems, file and maintain site documents in e TMFs.
• Provide updates to leadership on site start up activities, investigator readiness, regulatory submission, approval status, etc.
• Escalate challenges and/or initiate outreach to Principal investigators, clinical research site coordinator, divisional clinical study leads and/or other stakeholders when appropriate.
• Ensure compliance with appropriate regulatory requirements (ICH/GCP, MDR, GDPR, etc.) and internal SOPs/WI, policies & procedures.

• Bachelor’s Degree, or an equivalent combination of experience and education.
• 4-5 years experience in a CRA role
• Experience in study submissions to the Ethics Committee.
• Fluency (written and spoken)in French & English and conversational Dutch. Any additional languauge is a plus.
• Ability to multi-task: support several studies and/or personnel simultaneously, work in a very fast-paced environment.
• Ability to work in a team environment and possess clear, concise communication & presentation skills – written and verbal.
• Must be comfortable interacting with clinical research site personnel via phone, email, and in person.

• Research Coordinator or In-House Clinical Research Associate / Clinical Research Associate /Study Start up specialist experience.
• Experience working with Ethic Committee’s.
• Experience working with clinical trial management systems (e.g., Siebel CTMS, Veeva) and clinical document control systems / e TMF.