We are looking for a temporary Office Manager to cover a maternity leave during 3 - 4 months (December- March).
The role requires the employee to attend the office in Leuven (Belgium) 3 times a week.
The P95 Office Manager is required to perform multiple functions and is responsible for the efficient functioning of the office through a range of administrative, financial, HR and managerial tasks.

The responsibilities for the Office Manager include, but are not limited to, the following:

• Booking transport and accommodation
• Organizing meetings, company events and conferences
• Ordering IT material and furniture
• Dealing with correspondence (post) and queries.
• Assisting P95’s HR function by keeping personnel records up to date
• Handling incoming phone calls and emails, including our P95 info mailbox
• Filing documents and managing databases
• Using a range of software packages
• Reception at office (some days): you are required to go to our Leuven office 3 times a week

• Languages: Dutch and English (at medium level)
• Excellent communication and interpersonal skills as the OM (Office Manager) are interacting with different stakeholders at different levels (providers, candidates, new hires, managers, employees and Management Team)
• Flexibility and multitasking ability
• Problem-solving skills
• Thrive while working under pressure
• A keen eye for detail
• Work independently (and remotely) and is a great team player that solves issues in a collaborative manner
• Flexible approach to work
• Well organized and plan correctly
• Client-focused
• Knowledge of Microsoft Office and the ability to learn about new software and systems
• Focused on delivering high-quality results on time
• Sensitive to cross-cultural differences.

• You have a keen eye for detail and good communication skills
• You can work independently (and remotely) and yet be a great team player
• You have a flexible approach to work
• You are well organized and with attention to detail while keeping a “getting the job done” mentality
• You are client-focused
• You are focused on delivering high-quality results on time
• You are sensitive to cross-cultural differences.

You will join a young, very dynamic, and fast-growing private research organization. Our passionate, truly multicultural, and diverse team of more than 200 colleagues and nearly 40 nationalities include epidemiologists, clinical operations, CRAs, CTAs, data scientists, statisticians, data analysts, medical writers, safety and pharmacovigilance specialists, project managers and business support professionals spreading over 20 countries.

We all work remotely, setting our own time schedule, based on a “getting the job done” mentality. This has a positive impact in our work-life balance. Our headquarters are in Leuven (Belgium), but we also have local and regional offices located in Rotterdam (the Netherlands), Bogota (Colombia), Johannesburg (South Africa), Bangkok (Thailand), Paris (France) and Durham (United States). You may need to travel occasionally.

At P95, we are a collaborative and international team that works on diverse projects, topics, and clients and faces interesting challenges. There is a high level of empowerment, flexibility, autonomy as well as opportunities for research and development, to make things happen. We have an open culture of respect and inclusion. Consequently, we value self-reliance, initiative, and responsibility of everyone in our team to meet our internal and external customers’ expectations. Finally, our colleagues experience a strong sense of meaning and purpose driven by the scientific nature and impact of our work.

Visit our website www.p-95.com to learn more about who we are and what we do. If you are the one for this job, send your application by filling out the following short form. The call will remain open until the position is filled.
P95 is an Equal Opportunities Employer. The company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion or belief, union belief, wealth, birth, nationality, ethnic origin, disability, medical history, skin color, marital status, genetic information, parental status, social origin, or condition. We base all our employment decisions on merit, job requirements and business needs.

P95, an Ampersand portfolio company, is a global provider of clinical and epidemiological services related to vaccines and infectious diseases.
Founded in 2011, we are a leader in sourcing, analyzing, and reporting epidemiological data to assist health agencies and pharmaceutical companies in improving access to safe and effective vaccines.
Headquartered in Belgium, P95 has also offices in Europe, North America, South America, South Africa, and SE Asia.
We are passionate about healthcare and helping our customers with innovative medical research. We share a sense of urgency with our customers to deliver timely, pragmatic and useful insights to improve healthcare.

Our clients are from the pharmaceutical industry, public health institutes, academic institutions, WHO, the European Commission and other governmental organizations and Non-Governmental Organizations (NGOs). Our projects focus mainly on infectious diseases, particularly on vaccines.