Belgium Job Openings

Center for Civilians in Conflict

Officer, UN Program

Brussels

FULL TIME

September 10, 2024

About CIVIC
Center for Civilians in Conflict (CIVIC) is an international non-governmental organization with offices around the world working to improve protection for civilians caught in conflict. CIVIC envisions a world in which no civilian is harmed in conflict. Our mission is to support communities affected by conflict in their quest for protection and to work with armed actors to strengthen their resolve and capacity to prevent and respond to civilian harm. We are advocates who believe that no civilian caught in conflict should be ignored and advisors who provide practical solutions to preventing and responding to civilian harm. Learn more at civiliansinconflict.org.

About the Position
CIVIC seeks a highly qualified and enthusiastic Program Officer to support our United Nations team. The UN Program Officer will support the operational, technical, and financial management of the UN Program’s portfolio, including grant management and compliance; monitoring and evaluation; budget analysis; and donor reporting. CIVIC’s UN Program seeks to elevate organizational impact and influence through consistent and coordinated advocacy and policy support on key issues and in support of our country programs. CIVIC engages primarily with Permanent Missions to the UN, the UN Secretariat, and the NGO community.

This position will be based in Brussels, Belgium.

Key Functions
Program Coordination

Maintain direct communication with the United Nations Program and CIVIC Operations teams on all aspects of program management.
Lead the monitoring and reporting of Program activities for internal and external stakeholders, such as donors.
Support the implementation of Program activities through budget oversight, monitoring project spending, developing cost estimates, and generating donor financial reports.
In close coordination with the Program team and CIVIC’s Monitoring, Evaluation, and Learning (MEL) Advisor, develop monitoring and evaluation plans (including indicators) and provide support and oversight for the implementation of those plans.
Draft internal and external requests for changes to program activities, budgets, and staffing (e.g. scopes of work, program modifications, and cost and no-cost extension requests).
Provide administrative and operations support to other UN Program team members.
Contribute to the recruitment of consultants and new Program team members.
Oversee technical services provided by consultants and staff, including program documentation and funding procedures.
Provide administrative support including copy-editing, formatting, and dissemination of Program publications, as well as maintenance of official files for programs.
Provide logistical support and make travel arrangements, both domestic and international, including flights, hotels, trains, and local transportation.

New Business Development and Program Design

Participate in the program planning process, including estimating resource requirements for future programming.
Provide substantial input to the UN Program Director and CIVIC’s Development Team for the preparation of UN Program-related proposal submissions.

Requirements/Qualifications

A four-year degree and 3-5 years of relevant experience, OR a graduate degree with 2-3 years of relevant experience.
Experience supporting the implementation of programs including development and management.
Two years of experience with detailed budget development and tracking; Excel skills required.
Proven ability to think analytically and plan strategically, including setting objectives and identifying and capitalizing on opportunities.
Good oral and written communication skills.
Strong attention to detail.
Ability to take initiative and work independently and with teams to drive organizational results.
Poise, flexibility, and mature judgment to engage professionally in stressful environments.
Ability to thrive in a fast-paced organization.
Interest in building program management skills quickly to grow in the position.
1-2 years of experience with database-based budget and/or program management software preferred (e.g. Asana).
Professional working proficiency in French strongly preferred.

Additional Details
CIVIC seeks to recruit, develop, and retain top talent with diverse backgrounds and experiences, in the belief that this is critical to achieving our goals. We strongly encourage candidates with diverse backgrounds and experiences to apply.

CIVIC is not able to sponsor employees at this point, therefore please ensure that you can legally work in this location when applying.

Note to Recruiters and Placement Agencies: CIVIC does not accept unsolicited agency resumes. CIVIC does not pay placement fees for candidates submitted by any agency other than its approved partners.

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