Duration: 12 months – the duration of the placement can be negotiated depending on the availability of
the candidate
Location: Brussels, Belgium

Summary
The Project Support and Events Management Volunteer will support the day-to-day operations of key
regional projects, initiatives, and events coordinated at the Support Centre level. They will assist project
managers with everyday tasks and provide ideas to the team. They will be exposed to a variety of EU
funding operations, including funding applications and donors’ reporting processes. This position involves
a good deal of interactions with volunteers across our Member Organizations. Moreover, it will enable the
volunteer to experience events management first-hand by attending events and assisting project
managers in their fieldwork.
The volunteer will participate in different projects led at the Support Centre level, especially those focused
on the strategic priorities of the region. Events will be identified based on emerging needs, and support
will be provided to project managers and planning teams in the logistics and delivery of flagship events of
the region (i.e., Agora, Academy). Those events typically include:

• Capacity-building training for youth workers in various thematics,

• study visits from other Scout organisations to Belgium,

• network meetings and youth exchanges.

The volunteer will play a key role in enabling the creation of new local projects that address the values of
the European Solidarity Corps and Scouting. Our organisation is implementing the World Scouting Grants
that enable youth organisations involved in Scouting to apply and implement a local/national project that
promotes solidarity and aims to create a culture of peace.

Responsibilities
Support the Grant Management and Project Management functions of the Support Center - Europe
by:

• Ensuring and maintaining communication with partner Member Organizations (MOs).

• Providing technical support on the online funding portals (collect and complete information on

partner MOs and their backgrounds).

• Providing technical and administrative support in communicating funding-related updates with

MOs.

• Acquiring a basic understanding of donors' requirements to provide administrative support

during reporting.

• Ensuring communication and coordination on the World Scouting Grants in support of the Grant

Management team of the World Scout Bureau.

• Providing technical support for the grant management system and being the backup support

point of contact with the European Scout Foundation. Support in the implementation of different projects, events and initiatives of the European Scout
Region by:

• Ensuring follow-up with the different project managers on their respective milestones.

• Participating in World Scout Bureau international events and providing administrative support to

project manager(s).

• Designing, developing and assisting the events assigned to.

• Acquiring a basic understanding of donors' requirements to provide administrative support

during reporting.

• Developing digital content (E-Learning modules, event websites, information packs for Member

Organizations, etc.).

• Supporting the implementation of educational activities based on the event needs as well as

personal interests and expertise.

• Designing and analysing evaluations related to projects, events and initiatives to contribute to the

reporting and knowledge management.

Job requirements
Qualifications and experience
Desired Profile (inclusive of programme requirements)

• Aged between 18 and 30 years.

• Ability to work well individually and as part of a team.

• Demonstrable computer literacy:

o Ability to use Microsoft Office in a business environment.
o Internet in a business environment (e.g. online collaborative tools).
o Project management tools and software online.

• Ability to effectively manage time, multi-task, and prioritize projects to meet established

deadlines.

• Continuous learner: you want to maximize your experience with us and learn as much as you can.

• Ability to proactively seek information to complete a project and be able to maintain a friendly

attitude in a high-pressure environment.

• A strong interest in working in a multicultural environment.

• Attention to detail.

• Good written and verbal communication skills in English.

Nice-to-Haves

• Prior experience working in an office environment.
• Familiarity with the Erasmus Plus Programme.
• Ability to communicate in French.
• Knowledge of the Scout Movement and experience with working with volunteers.

Summary of employment
Terms and conditions
The volunteer will be provided with:

• A clear learning path with objectives and many opportunities to engage in personal development.

• A monthly allocation as per the requirements of the project. This allocation covers

accommodation and pocket money for living expenses. Details of the allocation will be shared in
the context of the selection process.

• Return flight tickets from the home country to Brussels, Belgium.

• Complementary private health insurance (in addition to an obligatory European Health Insurance

Card (EHIC)).

• A European Solidarity Corps certificate of participation.

• Free language courses through the EU’s Online Linguistic Support tool.

• Annual leave of 25 days for the full duration of the service.

• The working week is from Monday to Friday, and work at weekends is compensated with extra

time off (1 for 1 equivalence).

How to apply
Interested candidates should send a CV and a motivation letter (max. 1 page) in English to jobs-
europe@scout.org. Please include the title of the position you are applying for in the subject of the email
(i.e. Project Support and Events Management Volunteer)
The final deadline for applications is midnight 10 November 2024. Interviews will be scheduled for
the week of 18 November 2024.
Eligible countries: Candidates from the following programme countries are eligible to apply.

Discrimination disclaimer
The European Scout Region does not and shall not discriminate on the basis of race, colour, religion,
gender, gender expression, age, national origin, disability, marital status, or sexual orientation in any of its
activities or operations. We are committed to providing an inclusive, safe, and welcoming environment for
all members of our staff and volunteers. We continuously strive to ensure and improve inclusion practises,
equal access, and opportunities for all. The above-stated list of eligible countries is regulated by the
European Solidarity Corps programme and not by the European Scout Region.