LOCATION :

TYPE OF CONTRACT :

STARTING DATE :

APPLICATION DEADLINE :

POST LEVEL :

DURATION OF INITIAL CONTRACT :

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LANGUAGES REQUIRED :

EXPECTED DURATION OF ASSIGNMENT :

• Provide administrative support in the preparation of programme work plans, budgets, and proposals onprogramme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing agencies / responsible parties on routine delivery and reportingof programme supported activities and finances;
• Provide administrative support for the audit of programmes/ projects and support implementation of auditrecommendations;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines,speeches and position papers, in collaboration with the Programme team.

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determineunutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances ofprogrammes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as deleaged;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system.

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops,events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.

• Organize, compile, and process documentation and information from donors, and programme team as inputs tovarious databases and documents.

• Provide administrative support to the organization of training for the office staff and partners on programme andoperations related issues.

• Respect for Diversity
• Integrity
• Professionalism

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

• Bachelor’s degree in Business, Administration, or related field or 3 additional years of relevant experience to the post is required.

• At least 5 years of progressively responsible experience in administrative or programme management/support;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
• Experience in supporting a team is desirable

• Fluency in English and Portuguese is required.
• Working knowledge of Spanish is an asset.
• Knowledge of the other UN official working language is an asset.