Engineering Design is a large team of engineers and other technical professionals that provide design and technical
oversight for a wide range of projects.

The successful Administrative Assistant 1 will support the Director, Engineering Design; and will be required to act
independently with a high level of confidentiality, judgment, discretion, initiative and business acumen.

Duties include general office administrative responsibilities including:

• Maintaining, coordinating, and integrating calendar schedules; booking and managing meetings; conference calls and

event logistics

• Managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and

providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and
prioritizing, managing, and communicating deadlines/action items

• Coordinating information flow between the Director, their peers, their direct reports and the extended business unit and

business group teams and following up on outstanding action items

• Preparing/drafting emails, scorecards, reports, letters, meeting agendas, and presentation materials

• Event planning and logistical support for both virtual and on-site venues

• Knowledge of SAP time and labour, expenses, management reporting, and Supply Chain Applications

• Accountable for Engineering Hydroweb and Share Point updates, including site layout, updates, and compliance.

• Accountable for maintaining the business unit organizational charts, ensuring the departments’ contact lists are up to date,

and maintain email distribution lists for Engineering Design

• Leads Engineering Design administrative team to ensure compliance, deadlines, and workflows are met

• Works closely with the Engineering Services Administrative Assistant as well as other administrators in Engineering and

Integrated Planning to provide assistance and support when required