About Durham College:

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.
A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.
Our modern campuses in Oshawa and Whitby offer 145 programs – including six honours bachelor’s degrees and 11 apprenticeship programs – to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.

A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA’s Top 100 employers and one of Canada’s Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times.
DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

POSITION INFORMATION:

Full-time Support Staff Position Opportunity (Temporary Employee Replacement (Appendix D, see page 109 of collective agreement), October 2024 to June 2025
Department: Faculty of Business
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm; one evening shift)
Reporting To: Manager, Faculty of Business
Campus Location: Oshawa

DUTIES AND RESPONSIBILITIES:

This primary function of this position is to provide secretarial support for the Faculty of Business and the Executive Dean, Associate Deans and Manager. The incumbent also provides Student Success support as needed.

• Performs reception/clerical duties both in person, by telephone, live chat and e-mail, takes messages, arranges appointments as necessary, responds to a variety of inquiries from students, staff, other departments and the general public, sorts and delivers incoming mail, scans documents and sends faxes.
• Provides support services to the Executive Dean, Associate Deans and Manager by scheduling meetings; maintaining calendars; preparing and processing large volumes of work including correspondence, reports, subject outlines, program guides, tests and examinations.
• Assists the Administrative Coordinator and Student Advisors as needed.
• Maintains a variety of records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and exams and establishes and maintains office systems and routines.
• Arranges, attends, and records meeting minutes for a variety of meetings, including attending program advisory committee meetings.
• Assist with the planning and execution events for the Faculty of Business, such as the Business Conference, Chamber of Commerce/Board of Trade events, faculty field trips, DCMC/DCSC/OCMC and other conferences and events as needed.
• Organizes academic alert meetings and maintains the academic alert database and credit transfer requests.
• Tracking and updating the Faculty of Business Academic Plan.
• Inputs and obtains various student and other data reports and purchase requisitions in Banner system including reconciling credit card statements in FAST.
• Orders office and classroom supplies as needed.
• Inputs information to EPAF for contract faculty and organizes delivery of contracts. Assists with onboarding requirements for new employees, i.e. network access, Banner IDs, textbooks, keys etc.
• Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.
• Assisting with Open Houses, Program Information Nights and other events (may occasionally require weekend and/or evening work).
• Other duties as assigned.

QUALIFICATIONS:

Required Skills
Payband: Band: E Starting Rate: $28.78; Four Year Rate: $33.37

Required Experience
Full-time Support Staff Position Opportunity (Temporary Employee Replacement (Appendix D, see page 109 of collective agreement), October 2024 to June 2025
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm; one evening shift)
Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on September 13, 2024. Competition number SS24-108.