Job Description:

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Today, Mount Royal offers 14 bachelor degrees and 38 majors, along with a wide range of diploma and certificate options. We boast a diverse community with nearly 16,000 credit students, more than 5,500 non-credit students and about 1,700 employees.
Mount Royal is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in Southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut’ina, and the Iyarhe Nakoda. The City of Calgary is also home to the Métis Nation.
A student-focused undergraduate university built on teaching excellence, we are known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Learn more at mru.ca/Academic Plan.
We are committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Faculty of Science and Technology

Mount Royal’s Faculty of Science and Technology offers bachelor’s degrees in Biology, Chemistry, Computer Science, Computer Information Systems, Data Science, Environmental Science, Geology and General Science which allows students to prepare for a variety of exciting careers in science and technology by not only teaching them the basics of science but also how to be flexible and innovative problem-solvers. The student population is quite diverse and seven percent of seats in all programs are designated for Indigenous student admission.
Faculty members in Science and Technology also support the delivery of the liberal education component of all Mount Royal University undergraduate degree programs by teaching courses in General Education (GNED), Cluster-One: Numeracy and Scientific Literacy. In foundation level GNED courses students explore pre-disciplinary themes and subjects and are exposed to a range of academic disciplines while developing key undergraduate intellectual capacities.
The Department of Biology offers a Bachelor of Science Biology major with three concentrations (Cellular & Molecular Biology, Anatomy & Physiology, and Ecology & Evolution), an Honours Biology degree, and a Biology minor.
The Department of Earth and Environmental Science offers a Bachelor of Science Geology, a Bachelor of Science Environmental Science, minors in both programs and also supports the discipline of Geography

About the Role

The Department Administrative Assistant performs a range of administrative duties to support the ongoing operations for the Department, including administrative support to the Chair. We are looking for a candidate that is dynamic and shows initiative to learn new skills; someone who is an independent thinker and loves new challenges. The Departmental Administrative Assistant also acts as a communication link among faculty, staff and students, and thus the candidate must be personable with the ability to handle frequent interruptions. This position requires someone who is independent, responsible, and has exceptional organizational skills.
This is a three months replacement term position, working 35 hours per week, commencing on October 07, 2024 and ending on January 07, 2025

Responsibilities

• Perform a range of general administrative duties to ensure that effective administrative support is provided to the Department and the Chair
• Act as the central point of communications and deal with a range of inquiries (phone/in-person/email) by responding directly or referring queries as appropriate.
• Responsible for data entry and scheduling as well as providing assistance to ensure effective academic program delivery.
• Assist with the administration and monitoring of the department budget through performing a range of financial processing, reporting and tracking activities.
• Communicate and problem solve with other university units, in particular: Scheduling, University Advancement, Marketing, Maintenance, Human Resources and Payroll.
• Knowledge of university policies and procedures
• Provide basic technical support to ensure effective operation of department resources (photocopier, fax, printers and telephones)
• Provide occasional support to the Faculty of Science and Technology or other departments in the Faculty, as needed.
• Other duties as assigned.

Qualifications

• Minimum 2 years of experience as an Administrative Assistant.
  • Some experience in a post-secondary environment is advantageous.
• Administrative training (a diploma or certificate) is an asset.
• Excellent computer skills including word processing, spreadsheet, calendar management, and the ability to learn a variety of different institutional software programs.
• Excellent organizational skills with experience in dealing with a wide variety of demands, e.g., scheduling, record keeping, minute taking, budget management.
• Strong time management skills and the ability to assess and manage priorities in line with deadlines.
• Employ sound judgment, professionalism and the ability to complete tasks with little supervision and the confidence to be proactive.
• Attention to detail is essential.
• Excellent written and verbal communication skills.
• Team player

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.
At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.
Our campus offers the convenience of a medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.

Salary: $45,992.00 - $58,244.00 per annum
Closing Date: September 27, 2024

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).