Job Title: Administrative Assistant
Company: tri OS College in partnership with Mohawk College
Location: Onsite at the Mississauga Campus - 100 City Centre Drive, Mississauga, Ontario L5B 2C9 Canada
Hours: Monday-Friday, 1:30 pm - 10:30 pm
Start Date: November 1, 2024

End Date: December 31, 2025

About Us:
tri OS College is a Canadian Registered Private Career College in Ontario. We strive to be the very best at what we do, both in the eyes of our students and coworkers. It is the dedication of our employees that has resulted in being recognized as one of Canada’s Best Managed Companies for 14 consecutive years. Our college was founded on familial values, and these have been retained for the last 32 years.
At tri OS, we're not just looking for employees; we're seeking passionate individuals who want to join our mission to work collaboratively towards our common goal of preparing job-ready graduates. We're a dynamic, innovative, and fast-growing organization that thrives on pushing the boundaries of what's possible. If you're ready to share your expertise and ignite the spark in the minds of eager learners, this is the place for you!

Primary purpose:
The Administrative Assistant is a critical position at tri OS College, International Partnership. As the indisputable manager of first impressions, the demands placed on this position require that the employee be very friendly, confident, and organized. One of the major purposes of this position is to provide a point of contact for all persons who visit or contact tri OS College ensuring that everyone feels good about their first impression. A great first impression is the cornerstone to a successful campus.
The Administrative Assistant will support the vision, mission, and values of tri OS College while contributing to a positive, supportive and student-focused team environment of respect, integrity, dedication and readiness, embracing diversity and fostering inclusion.

What you’ll be doing:

• Manage and direct incoming telephone calls.
• Greet all visitors to the campus.
• Carry out campus closing procedures.
• Manage and maintain common areas (kitchen, lobby, meeting rooms, etc.).
• Provide support to Campus Director, Education Manager, Employment Specialist and International Student Services Coordinator.
• Provide administrative support to support daily campus operations.
• Manage and maintain stationary levels and consumables.
• Make calls to absent students on a daily basis as per the attendance policies and procedures.
• Maintains certificate board.
• Collect weekly attendance from interns and track in XCAS.
• Responsible for assisting with newsletters, digital signage, events.
• The duties and responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the role expectations if the work is similar, related, or a logical assignment to the position.

What you bring to the position:

• Minimum college diploma from a business-related program.
• Minimum of one (1) year experience in a related occupation.
• 1-2 years of proven success in customer service is required.
• Proficient in using office software and communication tools such as Microsoft Office Suite, email, and phone systems.
• Excellent communication skills.
• Strong organizational skills to manage multiple tasks and priorities efficiently.
• The ideal candidate should possess a warm, caring, and friendly demeanor to create a welcoming environment for students and visitors.

How to Apply:
If you're ready to embark on this thrilling journey with us, please apply directly through the "Apply" button on our website or the job posting platform.
Additionally, please note that a mandatory assessment is part of our application process. Your participation in the assessment is a crucial step in our selection process, allowing us to better understand your qualifications and fit for the role.

We are committed to building an intentionally inclusive environment that engages, supports, and empowers diversity and belonging in the workplace and communities we serve.
We are proud to be an equal opportunity employer and welcome applications from candidates regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Applicants with disabilities may notify us of any reasonable accommodations needed to support your participation in the recruitment process.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.