Canada Job Openings

Dalhousie University

Administrative Coordinator

Halifax

PART TIME

November 1, 2024

Position Information

Position Title

Administrative Coordinator

Department/Unit

Computer Science

Research Project

AI Institute

Location

Halifax, Nova Scotia, Canada

Posting Number

GP058-24

Employee Group

Grant-Paid

Position Type

Temporary

Duration of Contract (if applicable)

1 year

Employment Type

Part Time

Full-time Equivalency (FTE)

0.20

Salary

$40,000 - $50,000 (per annum based on 35 hours per week) pro-rated to $8,000-$10,000 per annum based on 20% FTE (7 hours per week)

About the Organization

Big Data Analytics is currently in the process of renewing to become the AI Institute at Dalhousie University. The goal is to create a vibrant hub dedicated to advancing cutting-edge research in artificial intelligence and machine learning, fostering innovation, and building bridges between academia, industry, and the community. We are currently seeking a highly organized, technically savvy, and proactive Administrative Coordinator to support the operational and communication needs of the Institute.

Job Summary

Reporting to the Principal Investigator, the Administrative Coordinator will play a key role in ensuring the smooth day-to-day operations of the AI Institute. This includes enhancing the visibility of the Institute’s initiatives, improving its online presence, and providing logistical support to the team. If you are passionate about AI, possess excellent communication skills, and thrive in dynamic environments, we would love to hear from you.

Key Responsibilities

Improve and maintain the AI Institute website , ensuring content is up-to-date and engaging. This includes managing blog posts, mailing lists, and potentially other external communications, including video in collaboration with the Faculty of Computer Science Communications and Marketing team.
Schedule and organize Institute meetings, including internal research meetings, external advisory board discussions, and outreach events.
Develop and implement new administrative processes to improve the efficiency and effectiveness of the Institute’s operations.
Coordinate between different partners, managing key documents, and ensuring projects move forward smoothly.

Note

Required Qualifications

Post-secondary education with one year of relevant experience
Strong organizational skills with the ability to manage multiple projects and deadlines.
Technical proficiency to update and maintain the Institute’s website and manage digital communications (experience with website management, mailing lists, or video content creation is a plus).
Excellent written and verbal communication skills.
Ability to work independently and proactively identify opportunities for improvement.
Interest in or familiarity with AI, HTML/web technology, or research environments is an asset.
Outgoing, professional demeanor with the ability to collaborate effectively with diverse teams.

Assets

Additional Information

Application Consideration

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Posting Detail Information

Number of Vacancies

Open Date

11/01/2024

Close Date

11/14/2024

Open Until Filled

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/17831

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