Canada Job Openings

JFJ Construction LTD

Administrative specialist

Halifax

FULL TIME

October 20, 2024

  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
    • Work setting
  • Construction
  • Real estate
    • Tasks
  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • Prepare financial statements and reports
  • Maintain filing system
  • Label, file and retrieve documents
  • Liaise with management, engineers and other trades
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Read blueprints to determine work requirements
  • Open and distribute regular and electronic incoming mail and other material
  • Coordinate the flow of information
    • Computer and technology knowledge
  • MS Outlook
  • MS Office
  • Electronic mail
    • Area of specialization
  • Correspondence
  • Reports and records
  • Contracts
  • Financial statements
  • Invoices
  • Charts, tables, graphs and diagrams
    • Work conditions and physical capabilities
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload
    • Personal suitability
  • Ability to multitask
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Dependability
  • Efficient interpersonal skills
    • Screening questions
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
    • Support for newcomers and refugees
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
    • Support for youths
  • Participates in a government or community program or initiative that supports youth employment
    • Support for Indigenous people
  • Participates in a government or community program or initiative that supports Indigenous people
    • Supports for visible minorities
  • Participates in a government or community program or initiative that supports members of visible minorities
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