Canada Job Openings

MD Financial Management

Administrative Specialist Wealth (Nanaimo)

Nanaimo

FULL TIME

November 26, 2024

Requisition ID: 211531

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to Financial Consultants and Portfolio Managers.

Is this role right for you? In this role you will:

Process documentation requests and input transaction requests as directed by Financial Consultants
Partner with Financial Consultants and Portfolio Managers in booking client meetings
Respond effectively to all inquiries from current and prospective clients concerning MD products and services
Respond to last minute requests from Financial Consultants during client meetings
Maintain a follow-up system for inquiries, complaints, and problem resolution, ensuring that established MD service standards are being met in a timely manner
Provide support and participate in the research and resolution of client issues
Complete file preparation for Financial Consultants and Portfolio Managers in advance of client meetings
Prepare and process new account documentation as required
Update the database for all client contact, ensuring that all client information & notes are recorded correctly
Maintain monthly compliance related tasks as required
Liaise with accountants and third parties as required
Prepare business correspondence to clients and third parties
Participate in projects as required
Provide reception coverage and general office duties

The Must Haves:

Community college diploma in Business Administration or equivalent
2 years’ experience in an administrative or clerical position, preferably within the financial services industry
Proficiency in the use of Microsoft Windows and its applications including Excel, Word, Power Point, and MS Outlook
Working knowledge of CRM2
Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

A dedication to client service
Strong organizational skills
Strong attention to detail and follow-through skills
Excellent verbal and written communication skills
Initiative and are resourceful
An ability to work independently or effectively within a team
An ability to manage multiple priorities in a fast- paced environment
An ability to effectively manage change
A focus on achieving results

Location(s): Canada : British Columbia : Nanaimo
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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