Join our team at All Care Canada Inc. as an Administration Team Lead!
Be part of the team that aspires to a Vision of being a community that attracts those who value a life which is enriched by being present each day and is further made extraordinary through individuality, play, innovation, healthy living and compassionate care on this journey of life.
You will be an integral part of achieving our Mission to provide a loving home and community through the provision of meaningful relationships, experiences and caregiving at the highest possible standards. Our focus is on the individual needs of those who share our home and community, and it is the desire of All Care Canada to be the best choice for all who choose to live a superior quality of life.

• Management and Leadership:
• Responsible for the management and leadership of the Reception Staff and the Schedule Coordinator.
• Manages the overall management of Humanity Shift Planning software.
• Human Resources:
• Collaborates with the management team in coordinating employee recruitment and selection activities.
• Manages securely and confidentially all documents (employee files) for the complete employee lifecycle.
• Responsible for tracking and coordinating the renewal of required training for all staff.
• Manages All Care’s Healthy Safety Program and participates on the Joint Health and Safety Committee. This includes ensuring proper accident investigations and paperwork are processed
• Administration:
• Responsible for agenda and minutes for management team meetings.
• Manages the Trust Comfort Fund.
• Responsible for the document management, development and revision of policies and procedures.
• Financial:
• Responsible for the petty cash process.
• Manages office supplies budget and liaises with all management with procurement issues and purchases.
• Technology Support:
• Provides technology support by assisting with troubleshooting and coordinating with external support when necessary.

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To be successful in this role the ideal candidate will be an individual who has
o A minimum of a 2 year diploma in office administration with 3 years of experience in a health care setting or a combination of other related education and experience.
o Experience as a scheduler or similar role in a health care setting.
o Experience with the Humanity Scheduling software.
o Ability to work independently and collaboratively as part of multidisciplinary team.
o Demonstrated proven record of completing tasks with an attention to detail.
o Demonstrated experience with managing, developing and revising policies and procedures with a goal of efficiency and effectiveness.
o Ability to demonstrate tact, diplomacy, empathy and patience and the temperament necessary to maintain a caring manner while working with team members and residents.
o Demonstrated experience in document management both paper and digital.
o Demonstrated experience with prioritization and meeting important deadlines like payroll or other regulatory requirements.
o Demonstration sound judgement of when to problem solve and or make decisions independently or as part of a team.
o Ability to communicate effectively both verbally and in writing in English.
o Demonstrated experience using Microsoft applications to ensure effectiveness and efficiency is achieved in all aspects of your position.
o Experience with technology and troubleshooting including computers, fax machines, scanners and printers.
We Offer A Competitive And Amazing Workplace Experience
· A salary range of $67,000-78,000.
· Extended Health/Dental Benefits ($1500.00 per practitioner per year)
· Health, Wellness & Education benefits up to $1000.00/ year with a new gym on site
· Company matched Group Retirement Plan (RRSP)
· Free and secure underground parking
· Fun Activities throughout the year
· Management and Leadership training and best of all a collaborative engaging environment!
Apply now and be a part of a team that makes a difference in the lives of our residents, employees and extended family!
Interested candidates should submit their resume and cover letter outlining to the selection team how you meet the required knowledge, skills and abilities.
Job Types: Full-time, Permanent
Pay: $67,000.00-$78,000.00 per year
Experience:

• Administrative experience: 2 years (preferred)

Work Location: In person