Job description
Symphony Senior Living is currently seeking Full-Time Bookkeeper with a caring heart. We will teach you our systems, programs and philosophy. However, we cannot teach compassion and empathy, so you will demonstrate those to us in an interview process.
Symphony Senior Living is a leading provider of quality senior services in Canada; we provide private pay services to residents in our beautiful communities. At Symphony Senior Living, we provide care to our residents to end of life. We are the true alternative to a Long-Term Care facility – to that end we are not a medical institution; we are the home to many seniors of many levels of ability. We serve both our Seniors and their loved ones.
If you love working with seniors and you find the challenge of connecting and serving seniors with physical and memory care needs rewarding this could be the position for you! We require someone who is compassionate and driven to provide a high quality, interactive, residential environment to residents, their families, and the team.
DUTIES AND RESPONSIBILITIES
The Business Office Admin/Bookkeeper works out of the Symphony Senior Living Ottawa LP Corporate Office and is responsible for the overall financial/administrative support of the success of the Retirement Communities. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.
Payroll

• Responsible for and maintaining a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance to ensure files are in compliance with the Collective Agreement as well as Provincial and Privacy Legislation. Adhere to all policies and follow established procedures. This includes all team member files and related payroll institutions and suppliers.
• Verify and enter into Payroll system a variety of payroll related information (e.g. new hire documentation, termination, direct deposits, wage attachments, employee benefits, vacation accrual adjustments) for the purpose of ensuring compliance in accordance with the Collective Agreement.
• Verify and enter into Benefits portal employee enrolment forms, provide employees with benefit booklets, benefit cards, terminate and/or suspend benefits as necessary. Audit monthly invoices to ensure accuracy in benefit coverage.
• Verify and enter all other benefits such as union dues, union contributions/pensions, RRSP documentation, etc.

Accounts Receivable

• Review for new move in documents are complete and maintain Resident financial files in compliance with RHRA and Privacy Legislation.
• Complete timely move in and move out accounting. As well as ensuring that the necessary documentation is signed and approved by all parties.
• Preparing monthly resident billing ensuring that all resident charges or credits are properly tracked, coded and entered. Responsible for the timely distribution of resident monthly billing and collection. Validate ACH draw is accurate.
• Monitor Accounts Receivable and follow-up with CEOs/CDs to the ensure accuracy of the resident’s account, such as annual rent increases or increases to care levels
• Maintain collection goals and follow collection policies and procedures when required.

Accounts Payable

• Receive, review and enter all invoices for payment processing. Follow up with departmental coordinators regarding suspicious or inaccurate invoices/bills.
• Enter invoices daily to ensure the prompt payment of vendor invoices.
• Reconcile payment documents against invoices and mail out payments to vendors.
• Maintain electronic vendor files for audit trail compliance and ensure files adhere to all policies and established procedures.

SKILL, EFFORT, COMPETENCIES AND OTHER SPECIFICATIONS
Education/Qualifications

• High School Diploma, G.E.D. or equivalent.
• College or University degree in Accounting, Business, Office Administration or Finance.
• Minimum of 5 years experience in an administrative/financial office position
• Knowledge of electronic payroll systems such as ADP Workforce Now
• General accounting and bookkeeping experience required.
• Strong computer skills of Microsoft Office products, including Excel, Word, and Power Point.
• Knowledge of Human Resource procedures and practices an asset.
• Able to maintain filing systems, databases, and basic diary/minutes management.
• Good data entry skills and strong mathematical skills required.
• Superior telephone manners and strong interpersonal skills.
• Good financial and business awareness.

In addition:
· Symphony is an equal opportunity employer
· This position is a Non-Union position
· You must pass a Vulnerable sector background check
· You must be able to work with dogs, cats and other animals
· Due to our high level of residents with dementia; your tattoos and piercings must either remained covered by clothing or are discrete. Any other external body decoration, including hair, must not be frightening to a frail senior with dementia.
· You must be legally allowed to work in Canada.
· Must be COVID vaccinated (minimum of 2 doses)
Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 1 year (preferred)

Work Location: In person
Job Types: Full-time, Permanent
Pay: $40,000.00-$43,000.00 per year
Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Quick Books: 1 year (preferred)
• Bookkeeping: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person