Staff - Union CUPE 2950 CUPE 2950 Salaried - Marketing & Comm Asst (Gr5) Communications Assistant Media Relations | Media Relations Specialist $4,314.00 - $4,532.00 CAD Monthly December 2, 2024

• Tracks UBC media mentions and writes and publishes daily media summaries.
• Responds to general media inquiries by phone and email. Takes clear, accurate and complete messages. Screens and redirects inquiries as appropriate; refers media to Media Relations Specialists.
• Compiles, formats and publishes various external/internal communication products using content management tools and email software.
• Updates weekly team editorial calendars using content management software.
• Supports issues management by updating weekly calendar and identifying and flagging media issues to the team. Remains up-to-date on the appropriate handling of queries pertaining to those issues.
• Maintains and updates the UBC Experts Guide database, team digital files, archives and mailing lists.
• Maintains and updates documents that track team metrics and develops quarterly metrics reports.
• Maintains the UBC Media Relations image database and fulfills image requests using UBC News' various sources.
• Supports the design and formatting of presentations, media materials and awards submissions for team members.
• Maintains office supplies, arranging for purchase and delivery of required materials and services.
• Assists in organizing media events and other team initiatives such as the Triple C professional development series. Assembles media kits, media training materials and other collateral for events.
• Other duties as may be assigned by Director and/or Media Relations Specialist.
• Other duties as required by the Communications portfolio.

• High School graduation, plus two years of post-secondary education, and 3 years of related experience or the equivalent combination of education and experience
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

• Ability to use word processing, spreadsheets and internet applications at an intermediate level (Word, Excel, Outlook, Share Point, Slack, Asana, Word Press, Teams preferred.)
• Effective interpersonal skills with the ability to deal with a diversity of people in a calm, courteous, and effective manner.
• Ability to compose correspondence, reports, presentations and other written materials using clear concise business English.
• Ability to prioritize tasks, maintain accuracy and attention to detail.
• Ability to exercise judgement, tact, confidentiality and discretion when dealing with sensitive matters.
• Ability to work independently and as a member of a team.
• Knowledge of UBC campus, faculties and services preferred.
• Interest in current affairs and news an asset.