Canada Job Openings
Via HFR
Executive Assistant, Legal Affairs & Corporate Secretariat
Montreal
FULL TIME
October 10, 2024
Are you ready to take on a stimulating and impactful challenge? Look no further: VIA HFR is looking for an Executive Assistant, Legal Affairs & Corporate Secretariat.
The role
The candidate assists the members of VIA HFR's Legal Affairs & Corporate Secretariat team in carrying out their various mandates. This team consists of a Vice-President, a Corporate Secretary and several legal advisors. In the course of his/her duties, the Executive Assistant must demonstrate rigor, discretion, collaboration and efficiency.
The responsibilities
Document management: Ensure the proper management of electronic documents processed by the team, including participation in the contract signing process and filing, as well as the proper electronic storage of documents produced and received by the team, such as legal opinions and reporting documents.
Organization: Assist team members in the organization of meetings they convene, and more specifically the Corporate Secretary in the planning and organization of Board and Board Committee meetings (e.g. preparation of meeting schedules and meeting books on Diligent, room reservations) as well as during their running.
Writing: Draft a variety of documents including letters, e-mails and templates for minutes, presentations, memos, etc.
Administration: Contribute to the administration of the Vice-Presidency's budget by collaborating on the production of expense reports, the preparation and monitoring of budgets, and the processing of invoices from external legal advisors.
Clerical: Support team members in the preparation of legal and corporate documents (e.g. printing, editing).
All other related tasks.
The requirements
- High school diploma (mandatory).
- Diploma of Vocational Studies in Legal Secretarial (DEP) (an asset).
- Minimum 3 to 5 years of experience in a law firm or in the legal department of a large corporation.
- Excellent command of the French language, both oral and written.
- Intermediate to advanced level of English.
- Proficiency in MS Office suite (Word, Excel, Power Point, Outlook, Share Point).
- Proficiency in Diligent software (an asset).
- Thoroughness and attention to detail.
- Good organizational skills.
- Demonstrate initiative and autonomy.
- Good interpersonal skills.
- Ability to manage a high volume of files simultaneously.
Why join our innovative team?
- Group insurance that is fully paid for you and your family, including medical, dental, life, disability, etc.
- A pension plan and saving options (RRSP and TFSA)
- Flexible benefits: access to wellness and health accounts to support your lifestyle
- Vacation based on experience, available as soon as you're hired
- Incentive bonus program
- Work in flexible hybrid mode
- A work environment that encourages initiative, innovation and forward-thinking solutions
- A unique opportunity to craft the future of transportation in Canada
We strive to create strong and diverse teams
At VIA HFR, we believe in the strength of diverse teams. We aspire to offer an inclusive and equitable work environment where everyone can develop and flourish. We therefore invite all qualified individuals, regardless of their identity or differences, to apply. You can learn more about the whole project on our VIA HFR webpage.
Please let us know if you require any accommodation during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any accommodation confidential.
Please note that only those candidates selected for an interview will be contacted.
New Job Alerts
Viaggio Hospitality Group
Guest Service Agent
Squamish
PART TIME
November 18, 2024
View Job Description
Marmen Énergie Inc.
Cariste d'équipement lourd
Matane
FULL TIME
November 18, 2024
View Job Description
National Diabetes Trust
G Licence Delivery Driver
Ottawa
FULL TIME
November 18, 2024
View Job DescriptionLooking for similar job?
Rothmans, Benson & Hedges Inc
Territory Executive Belleville/Nappanee/Brighton Brighton, Canada Commercial
Brighton
FULL TIME
August 7, 2024
View Job Description
Railbookers Group
Travel Consultant/Account Executive Canada
FULL TIME
August 20, 2024
View Job Description
Electrical & Automation Industry Careers
Executive Assistant | ECS Electrical Cable Supply Ltd. | Richmond, B.C.
Richmond
August 28, 2024
View Job DescriptionShoekid Inc.
Presales and Executive Administration Specialist
Delta
FULL TIME
August 28, 2024
View Job DescriptionSee What’s New: Via HFR Job Opportunities
Via HFR
Adjoint·e exécutif·ve, Affaires juridiques et Secrétariat corporatif
Montreal
FULL TIME
October 10, 2024
View Job Description
Via HFR
Analyste, Gestion de l’information (poste temporaire de 13 mois)
Montreal
FULL TIME
October 10, 2024
View Job Description
Via HFR
Analyst, Information Management (Temporary position of 13 months)
Montreal
FULL TIME
October 10, 2024
View Job Description
Via HFR
Conseiller·ère, Analyse spatiale et acquisitions immobilières
Montreal
FULL TIME
September 20, 2024
View Job DescriptionNew Job Alerts
Viaggio Hospitality Group
Guest Service Agent
Squamish
PART TIME
November 18, 2024
View Job Description
Marmen Énergie Inc.
Cariste d'équipement lourd
Matane
FULL TIME
November 18, 2024
View Job Description
National Diabetes Trust
G Licence Delivery Driver
Ottawa
FULL TIME
November 18, 2024
View Job Description