123Dentist is Canada’s largest majority dentist-owned network of dental practices, with more than 400 locations nationwide and over 6,000 employees. We offer professional advancement opportunities, competitive compensation, corporate sponsored incentive programs such as phantom stock option plan for full-time employees (a first of its kind in the Canadian dental industry), and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.
Whether you’re entering the job market or you’re an experienced practitioner, we welcome your interest! Come join the 123Dentist team and be part of our success. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement.
By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they’re best at – being a dentist!
We are recruiting for an experienced Payroll Administrator to join our Payroll team. This role will be located at our Burnaby Head Office in BC.
This is an on-site position.
Job Overview:
You will be responsible for processing biweekly payrolls for multiple locations across Canada in a high-volume payroll department. Responsible for maintaining the accuracy of payroll records. Working collaboratively with the payroll team you will ensure the processing is done in a timely manner. You will improve our payroll processes and systems to support 123Dentist’s growth across Canada.
Responsibilities and Duties:

• Administer and process bi-weekly payroll for salary, hourly and temporary employees
• Process new hire onboarding and offboarding through ADP
• Process pay adjustments, retroactive and vacation calculations and payments accordingly
• Reconciliation of company’s timesheet system including but not limited to adjusting leave entitlements and time entry errors
• Respond to a variety of inquiries surrounding payroll and benefits from managers, employees, and escalating issues when necessary
• Collaborate with payroll team members on complex payroll matters or issues
• Conduct account analysis and reconciliations on taxable benefits, vacation entitlements, employee benefits, and CPP/EI/Income Tax deductions
• Reconciliation of CRA Accounts
• Calculate, complete and balance all transactions related to third party payments of garnishments, income taxes, etc. to meet regulatory compliance and accounting requirements
• Maintain payroll related data files including electronic files, offer letters, onboarding forms into ADP Workforce Now
• Keep up to date on latest government rules and regulations on payroll source deductions and remittances, taxable benefits, workers compensation and employment standards related to compensation.
• Maintain Year-end reconciliation and updating Year-end adjustments
• Generate and process statutory government filing such as T4 and ROE through ADP in an accurate and timely manner.
• Conduct monthly (when required) and quarterly payroll audit to ensure employee and payroll data is accurate
• Conducts ad-hoc reports for Sr. Management, HR, and Finance team
• Any other duties as assigned by your leader or Executive

Education, Credentials, Qualifications:

• Payroll Compliance Practitioner Certificate required (PCP)
• Minimum of 3 years of Canadian payroll experience (multi province is an asset)

Required Skills & Abilities

• Experience processing hourly and salaried payroll in multiple locations
• Knowledgeable about CRA regulation and provincial Employment Standards
• An attitude of “everyone is our customer”
• Must be a strong multitasker with high attention to detail
• Be a team player that strives for excellence
• Good knowledge of the payroll functions including preparation, balancing, internal control, and payroll taxes.
• Proficient in Microsoft Office (Excel, Word)
• Experience using ADP is an asset
• Able to maintain a high level of confidentiality
• Well-developed communication in both oral and written skills

Working Conditions

• Dynamic work environment and an excellent corporate culture
• Flexibility to meet deadlines and deliverables.
• Ability to adapt to a changing and growing business environment

What We are Offering:

• Full-time employment with possibility to becoming permanent
• A collaborative team that will support and train you, great office environment
• Challenging and rewarding role that will develop your skillset and talent
• Dynamic, fast-paced and growing company, with an entrepreneurial, ‘can do’ attitude

123Dentist is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.