Records Centre Clerk

CL3 Clerk 3
Regular/full-time

Sport, Culture, Heritage and Tourism
Archives of Manitoba, Information Resources
Winnipeg MB
Advertisement Number: 43475
Salary(s): CL3 $45,883.00 - $53,940.00 per year
Closing Date: November 14, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created to fill similar positions and, if established, will remain in effect for 12 months.
The Department of Sport, Culture, Heritage and Tourism is seeking a dynamic and multi-skilled individual to fill the role of Records Centre Clerk. The Archives of Manitoba's Government Records Centre (GRC) is a central facility providing records storage, retrieval and disposal services to Manitoba government departments and agencies. High volumes of records are processed on a daily basis, and operations involve both physical handling of records and tracking and control. Staff are responsible for ensuring that the records are managed in strict accordance with established rules and procedures, and that security and confidentiality are maintained at all times.

The Manitoba government has a comprehensive compensation and benefits package which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers). Training and career development opportunities are also available for employees.

To be considered for this competition you must submit an Application Screening Form and Resume. Complete the application screening form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board may only rely on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references, or other documentation at a later point if invited for further consideration.

**CLICK HERE to access the Application Screening Form**

Conditions of Employment:

• Must be legally entitled to work in Canada

• Must be able to provide and maintain a satisfactory Criminal Record Check
• Must possess and maintain a valid Manitoba Class 5F Driver's Licence
• Must be able to obtain and maintain a valid lift truck certification that will be completed on-site with our equipment.
• Must be physically capable of performing all of the required position duties including: sitting and standing for prolonged periods; crouching, bending, twisting, lifting, handling and carrying boxes weighing 0-40 lbs. frequently throughout the day; working at heights of up to 25 ft; and assisted pushing and pulling loads weighing up to 500 lbs.
• Must be physically capable of operating powered equipment and wearing personal protective equipment.

Qualifications:
Essential:

• Experience performing physically demanding manual duties.
• Experience performing duties involving data entry, scheduling/logistics, tracking, filing and/or inventory control.
• Strong attention to detail and the ability to maintain a high level of accuracy while working with complex alpha and numeric identifiers.
• Strong organizational and time management skills.
• Ability to work with sensitive documentation and information in a confidential and professional manner.
• Effective verbal communication skills with the ability to provide information to colleagues and clients.
• Strong written communication skills.
• Strong interpersonal skills with the ability to operate as part of a team, and engage with a variety of stakeholders and clients.
• Experience performing duties involving shipping/receiving/storing of goods and operating a powered lift truck or similar experience.
• Ability to take initiative, accommodate shifting priorities, and work independently with minimal supervision.
• Proficiency working with MS Office applications (Outlook, Word, Excel) or similar software applications.

Desired:

• Successful completion of a Library and Information Technology diploma program is an asset.
• Experience working with specialized database systems and/or information management systems.
• Experience driving a cargo vehicle and/or performing delivery and pick-up duties.

Duties:
Reporting to the Manager, Government Records Centre, the incumbent performs a range of duties supporting the operations and services of the Centre such as, but not limited to: handling and verifying incoming shipments of records; sorting and moving records to and from storage locations; retrieving and delivering records to government offices; picking-up and refiling returned records; verifying and marshalling records due for disposition; recording detailed tracking information in official documents and in an electronic database; searching the database and preparing reports; responding to client requests and resolving problems in consultation with clients, staff and the Centre Manager. The incumbent is expected to perform all duties with a high degree of accuracy and attention to detail, and to work effectively with other staff to coordinate activities and process transactions in a timely manner.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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