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At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a
person with a disability, please let us know by emailing Recruitment Help@bchydro.com, as adjustments can be made to
help support you in your application process.


Records & Document Administrator - FTT (1 year)
Number of positions: 1 Job Location: Dunsmuir 13
Employment type: Temporary Region: Lower Mainland
Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Resident
Annual salary: $ 58,100.00 - 63,800.00
What you'll do

• Acts as a resource to staff on the regulations associated with Freedom of Information and Protection of Privacy Act

(FOIPA) and the quality control program as it relates to the release, creation and disposition of information.

• Maintains the electronic document management system including troubleshooting and resolving user level system issues,

testing and may participate in software development initiatives to meet the needs of the Strategic Business Unit (SBU) as
required.

• Co-ordinates the implementation of approved systems; writes procedures to document changes to current work practices;

monitors the effectiveness of manual and automated systems and procedures; and identifies problems and potential
impacts and reports findings to Manager/Work Lead.

• Acts as a support person to the Freedom of Information Coordinating Office.

• Maintains liaison with both internal and external client groups; provides demonstrations and training on the electronic

document management system to BC Hydro groups including staff, contractors, consultants and vendors.

• Maintains the Central Repository of Records (both hard copy and electronic) by: ensuring information is maintained in the

most secure method to avoid loss of vital documents; and providing a wide range of quality control duties including clarifying
requests for release of information, opening and issuing file classification numbers and ensuring information is filed and
returned to the appropriate location. May include archiving and other types of information migration duties.

• Receives all division or department correspondence, applies appropriate file number and routing of incoming

correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers
are applied and standards of production have been met.

• Performs some or all of the duties of the Records & Information Management Assistant job.

• Performs a variety of administrative support functions relating to special and other information requests such as

assembling and examining a variety of records in all formats for completeness, clarity and relevance.

• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

• High School graduation.

• Two (2) years of experience in the Records & Information Management Assistant role or an equivalent administrative role

focused on records and information management.

• Experience working or completed courses in records management is an asset.
  

• Experience working with large complex projects.

• Experience with internet/intranet operation, applications and providing customer service in a large complex organization is

preferred. What we offer

• A comprehensive benefits package
• A minimum of 15 paid vacation days
• A lifetime pension
• Flexible work model, depending on your role type
• Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

What else you should know
This position is affiliated with the Movement of United Professionals union (Move UP/COPE). http://moveuptogether.ca

• This is a full-time temporary role for approximately 1 year.

• 4 days a week are required to be in office and 1 day a week can be work from home.

• This position will be posted concurrently.

• This role is within the Real Estate, Planning & Project Delivery Group in Properties, and reports to the Information

Management, Analysis and Process Improvement (IMAPI) Manager. IMAPI provides direction and expertise for managing
Properties' information assets and manages the Properties Information Management System (PIMS).

The following skills are considered assets for candidates:

• Strong customer service with the ability to support client needs and to respond effectively and timely to requests and

enquiries.

• Ability to communicate effectively with staff, contractors, clients and managers.

• Working knowledge of documents/records management concepts, policies, procedures and systems (e.g. File Net).

Location: Vancouver, British Columbia, Canada, V6B 5R3

Before you apply, please confirm you meet BC Hydro’s time in role requirement. M&P employees must meet the time in role
requirement specified in their most recent offer letter. For Move UP and IBEW employees, the current time in role as
outlined in the Collective Agreements will apply.

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,
include your Trades Qualification. This will ensure we have all the necessary information to assess your application without
any delays. Date Posted: 2024-10-16 Closing Date: 2024-10-30
For internal use 51923069