Our Passion Is People.
If yours is too, then join us!
Job Title: Staffing Coordinator & Talent Agent Assistant
Specialities: Event Staffing/Recruiting & Talent Agency Support
Location: Remote: Work from home; however, must be located in Canada and preferable in EST Time Zone.
Role: The Coordinators role will be mainly administrative, supporting LMO Productions; an Inc. based out of Quebec; that specializes in Event Staffing/Recruitment, Talent Management, and Media Production.
BUSINESS TIERS - ACTIVITY DESCRIPTIONS:
LMO Staffing specializes in Event Staffing in the Experiential Marketing Industry - otherwise known as the “promo” industry. We pride ourselves on our Canada-Wide Roster of professional Ambassadors, on our quick staffing/turnaround times, our top-notch communication, and our strong leadership practices. (Currently 75% of the business figures)
LMO Talent is a boutique Talent Agency, servicing Montreal, Ottawa, & Toronto. We offer our roster of actors and performers opportunities in Film, TV, Commercial, Corporate/Educational, Voice-Overs, Video Games, Motion Capture, and Theatrical opportunities. (Currently 25% of the business figures)
This position is a salaried, full-time position. Yearly salary dependent upon previous experience and negotiations with potential candidate(s). Range is between 45,000$ - 60,000$/Year + 4 weeks paid vacation/year.
No dental or health benefits provided at this time.
We are looking to hire someone to assist with the day-to-day operations.
Please note: We are currently only looking for support on the Staffing & Talent divisions, not the Video Production Service.
If you are passionate about the Events & Entertiainment Industries, then this is the role for you!
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Areas of Expertise
● Must be a people person!
● This is a remote, work-from-home position; 40+ hours / week; primarily Monday – Friday 9AM – 5PM with weekends being incurred at times as well. Must have a flexible and open schedule!
● Must be extraverted/don’t mind talking to people on a daily basis via phone, by text, email, and any/all other forms of communication.
● The ideal candidate is a go getter, an independent professional, and a problem solver.
● This is a position that requires a candidate who is very organized; someone can follow instructions to learn and excel in a fast paced environment.
● Quick to act, and able to maturely solve pieces to the puzzles at hand.
● Openness to learn and improve ones skills in the various industries.
● Understands the need to manipulate and handle various audio & video materials. (Talent side)
● Works quickly, efficiently, and smart.
● Entrepreneur mindset.
● Ready to excel.
Daily Tasks (Not limited to)
● Event Staffing: Source staff through a staffing software and online on various Facebook Groups, interview potential Staff, present Castings to client using online casting software, onboard contractors into the agency, create excel schedules, prepare and send confirmation emails using agency templates, manage staff/event check-ins and other communications when events go live, liaise with clients and partners, troubleshoot event issues/logistics as they arise, ensure staff are always present on-site and checked-in, replace staff who do not show up promptly, work in priority, ensure schedules reflect final event hours, invoicing approvals, and general communications.
● Talent Agency: Submit clients to daily breakdowns, communicate with roster and Casting Directors/Creatives as needed for submissions/auditions/call backs, organize all submissions and classify accordingly by adapting to our workflow, general communications, and manage client assets as needed and help maintain the client’s profiles up-to-date: resumes, agency profiles, demo reels, profiles on casting websites, etc.
Qualifications:
● Bilingual English and French – However still apply if your French is not 100%. English MUST be well spoken, written and ability to read 100%. French is acceptable if at approx. 65%+
● Previous Experience in the Experiential Marketing Industry & Event Staffing Industyr Mandatory; requested minimum 2 years.
● Previous On Set/Tech/Film/TV Admin experience or other admin/relevant experience in the Entertainment industries preferred.
● Experience or ability to quickly learn; Dropbox, Excel, Word, Power Point,Google Sheets, managing media like Audio & Video Files, Able to help with small design aspects and managing artist profiles, video editing software, & ability to learn new software fairly quickly. We are looking for people who are tech savvy at the base and can learn quickly.
● Provide your own working laptop/Desktop with a solid/fast home internet connection
● Provide your own smart phone with the following apps, Mail or Outlook, Dropbox, Google Sheets, Whats App, Texting ability, Zoom, Teams, Google Meet, & Pop Bookings. (This is our event casting software/platform)
● Have a flexible schedule and understand that in both industries we work weekends (Mainly during peak period which is Mid May – Mid September) although for the most part; enjoy weekends off.
● Zoom, Google Meets, & Teams Video Conferencing and other video conferencing software.
We look forward to speaking with you about joining our dynamic team. We offer the potential of growth, and consistent learning. We promote an open and honest environment as well as an approach to a very fair exchange of your time to service. We believe that free time is the biggest asset anyone can own, thus we pride ourselves on our abilities to teach how to get things done quickly and efficiently, thus adding more time back into your pocket at the end of each day for the things that matter, you. Afterall, people is our business.
Job Types: Full-time, Permanent
Pay: $45,000.00-$65,000.00 per year
Benefits:

• Dental care
• Extended health care
• Paid time off
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• XM/Event Staffing: 2 years (required)

Language:

• English (required)
• French (preferred)

Work Location: Remote