• Foster a work environment that is diverse, equitable, inclusive, and accessible and in line with Pew and the project’s related goals.
• Develop and maintain a basic knowledge of the environment portfolio and its structure to understand and support the organization’s work.
• Provide administrative support to project leadership (and teams as needed) to include calendar management and meeting planning.
• Handle key administrative functions for project team including proofreading and editing documents, coordinating, and preparing physical and electronic mailings, updating, and maintaining databases, scheduling, and preparing for virtual and in-office meetings, tracking meetings in Salesforce, copying and printing.
• Contribute to and participate in tasks and special projects as requested.

• Schedule virtual and in-office meetings, appointments, and conferences with internal and external attendees.
• Work closely with the project leader and other project colleagues to provide logistical and operations support for internal, portfolio-wide events and convenings.
• Work with project leader and environment colleagues to prepare briefing materials and meeting notes for portfolio events.
• Support events, including preparing name badges, collaborating with conference and events services, and coordinating meeting logistics.

• Work in close coordination with fellow team members to track tasks and deadlines; compile daily task list and schedule; support prioritization and flow of work.
• Conduct proactive calendar management and support the smooth functioning of the project directors’ schedule by ensuring that meetings begin and end punctually, and that calendars are arranged in order to maintain a balance between necessary meetings and time for the project director to complete work.

• Prepare and submit expense reports, third-party reimbursements, invoices, and credit card coding reports. Track payments, as requested.
• Handle travel arrangements, international and domestic for program activities and assist, as needed, with staff and third-party travel reservations and planning.

• Ensure proper functioning of Pew’s Santiago office, including restocking materials, ensuring internet connection, and coordinating with necessary third parties such as building management and service providers.

• Bilingual in English and Spanish.
• General Certificate of Secondary Education (GCSE), or equivalent is required, college degree is preferred.
• Five years of administrative experience in a fast-paced, dynamic environment.
• Strong oral communication skills, including a polished telephone manner and experience taking detailed and thorough messages.
• Strong written communication skills, including proofreading and editing skills.
• Experience with meeting deadlines.
• Sound judgment and discretion in handling confidential information, as well as a practice conducting oneself in a highly professional manner.
• Flexibility to work as part of a team or independently to meet goals in a fast-paced, deadline-driven environment. Self-directed to act and resolve issues.
• Keen attention to detail. Monitors and double checks work and information for accuracy and quality.
• Skilled at coordinating meetings and travel arrangements.
• Understanding of organizational structure and working through administrative systems, including complying with process requirements.
• Always maintains a customer service demeanor.
• Demonstrated proficiency in Office applications and electronic calendars (Windows, Microsoft Word, Teams, Excel, Power Point, Canvas and Outlook).