• Primarily responsible for administrative support to Business/Function directors

• Provide administrative support to function and business teams

• Coordinate and plan schedules: Ensure effective time management for senior leadership by arranging schedules and managing the work calendar.

• Facilitate Travel Arrangements: Plan and manage senior leaders’ travel arrangements to support business needs.

• Handle and track expense reimbursement.

• Per request, draft or update Power Point slides for meetings/presentations.

• Edit and maintain Teams Site

• Other tasks assigned by business leaders

• Receive oversea visitors, take full charge of visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, etc.

• Organize team events, including team buildings, workshops, internal trainings, etc.

• Manage expense claim for VP – Global LZAM Operations, and take care of admin affairs for the role when he travels to China

• Customer activities support – meeting preparation, arranging gifts etc.

• Team activity arrangement - sales meeting, team building, etc.

• Daily sales work support – rolling forecast update, CMIR entry, customer set up, contract filing and documentation.

• Assist in projects as assigned by line manager

• Perform related duties and responsibilities as required

• Bachelor’s degree

• Minimum of 3 years solid working experience in a MNC secretarial area

• Highly proactive and results-oriented

• Excellent communication and coordination skills;

• Fluent in both verbal and written English;

• Good planning and time management skills;

• Willingness to take challenges and can work under pressure

• Attention to details

• Demonstrated ability of organizing events/large conferences

• Good command of MS office

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