Denmark Job Openings

Chubb

Office Coordinator Denmark

Copenhagen

FULL TIME

September 6, 2024

Chubb is a world leader in insurance, with operations in 54 countries, exceptional financial strength, and a broad range of personal and commercial insurance products. We combine the precision of craftsmanship with decades of experience to conceive, craft and deliver the best insurance products and service to businesses of all sizes. In the Nordics we are an organization of 140 employees.
The job position
With the ambition to take responsibility for keeping our Danish office running, we are now looking for a skilled Office Coordinator. In this role you will work very close to our Country Manager and the local management team as well support the local organization, appr 50 people. This is a newly created role so the right candidate will have the possibility to have an impact on processes and daily tasks.
In this role you will undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities and support functions – mainly coordination with reginal Facility and IT support teams. The goal for this role is ensure that office operations are efficient and add maximum value to the organization.
Responsibilities

Follow office workflow procedures to ensure maximum efficiency
Monitor office supplies inventory and place orders
Assist in vendor relationship management
First point of contact for tasks/solution related to Facility & IT - coordination with regional Facility and IT support teams
Planning and execution of internal events and social activities
Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
Support with travel bookings and expenses management
Greet and assist visitors when they arrive at the office
Perform basic bookkeeping activities and update the accounting system

You will be comfortable dealing with people and able to carry out administrative duties with a positive mindset, accuracy and speed.
You will interact with almost every employee in the office and are sometimes responsible for greeting clients.

Your qualifications:

To be the candidate we are searching for we believe you have the following personal qualifications to enjoy your day at work :
- flexible and ability to multi-task
- excellent time management skills
- comfortable using computer and work in various systems
- ability to work in different project together with other people, locally as well international
- excellent customer service

Who you are and coming from:
We believe you have at least 3-5 years’ experience from a similar position. Maybe you are coming from the service industry (hotel/travel) or from a similar position within the financial sector.
As a person you are outgoing with good energy – you enjoy working within an ambitious, international, and dynamic environment surrounded by supportive and dedicated team members. Being a part of this team means that you are an engaged and flexible team player who wants to achieve results together with Chubb!
This is a great opportunity to join an international organisation where you have all opportunities to develop your career. It is a true ambition for us to build our talent pipeline.
For further information regarding the position, please contact:
Anders Hofman-Bang , Country Manager Denmark & Norway, +45 24 62 50 44 or Gunilla Lindgren , HR Manager Northern Region – Nordics, +46 76 118 65 03

We will evaluate candidates on an ongoing basis, and we therefore ask that you send your application via Linked In as soon as possible - we look forward to hearing from you.

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