The Grants Program Lead is responsible for leading on the English language grant portfolio in Alexandria. The Program Lead develops and monitors program timelines and other related templates to ensure timely delivery of all activities based on the proposal and agreement with the donor including full compliance with M&E plan. S/he coordinates all logistical activity and reports to the English Language Program Manager on any delays. S/he develops all required reports and works closely with and supervises the program assistants and interns on selected programs. The Program Lead also monitors and follows-up on the maintenance and update of all departmental files. S/he establishes and increases relationships with partners and other Amideast departments and branches. The Program Lead may also support several different projects across departments based on business need.

RESPONSIBILITIES

Programmatic Responsibilities

• Lead on EL Grant projects’ implementation and report issues to English Language & Training Programs Manager when needed

• Develop and maintain program timeline with clear milestones
• Develop and maintain specifically prescribed documents as per donor’s contract/work plan
• Develop annual program calendar and monthly work plan with task assignments per staff member
• Prepare annual budgets and budgets draw down to be updated on monthly basis
• Secure donor approval for all marketing materials activities, and documentation templates
• Participate in candidate selection, interviews, and final accepted lists Prepare and submit accurate and timely technical, statistical, and financial reports to partners, donors, and to Amideast HQ
• Cascade EL goals to staff and ensure their understanding and follow up on the progress on goals achieving
• Prepare outreach plan in cooperation with marketing, monitors implementation, and progress in outreach phase
• Responsible for the preparation of evaluation and assessment tools
• Responsible for reviewing all procurement requests prior EL & Training Programs Manager Approval
• Represent EL Program Manager in inter departmental and client meetings
• Provide information and updates to EL Program Manager on staff performance, department performance, expenses, and issues
• Lead new initiatives aiming at developing department business
• Serve as main point of contact with EL programs’ grant clients, regarding the program’s implementation
• Liaise with Finance, Sales, Marketing, Admin and customer Service departments for operational updates
• Prepare RFPs for grants’ procurement and follows up with Admin throughout the procurement process
• Follow up on delayed receivables and payables with the finance department
• Participate in meetings with other departments in order to solve problems and facilitate workflow
• Troubleshoot operations problems if beyond Program Specialist/Assistant authority
• Review teachers’ timesheets and prepare cash advance requests before submitting to EL Program Manager to approve
• Set and follow up on work plan for the EL Program Assistants
• Coordinate with the Senior Academic Coordinator and update him/her on teacher performance
• Inform Senior Academic Coordinator of teacher needs and future requirements to ensure timely hiring and availability of teachers
• Conduct monthly meetings to discuss department monthly work plan for grant projects
• Orient, mentor and provide appraisal for new staff in probation
• Participate in English Language Department annual performance appraisal

Reporting Responsibilities

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a temporary or hybrid basis).

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.