Finland Job Openings

Tosibox

Administrative assistant

Espoo

October 21, 2024

We are looking for an Administrative Assistant to join our talented team.
Do you excel at staying on top of details and keeping everything running smoothly, even in fast-paced settings? Ready to take on new challenges and be part of something amazing? If that sounds like you, we want to hear from you!

As our Administrative Assistant, you’ll be the backbone of our day-to-day operations, ensuring everything runs seamlessly across our global offices. You’ll support our leadership team, coordinate essential tasks, and help create a smooth, efficient work environment for everyone.
Here's a snapshot of what your wide-ranging daily administrative responsibilities could include:

You will be the guru of our travel and meeting arrangements, ensuring everything runs smoothly without extra hassle, including necessary meeting minutes administration (preparations, signature process, filing).
You will oversee travel and other expense reports, our insurances, contract signature management and filing.
You'll look after all of our offices globally, making sure employees are comfortable and have the equipment they need.
You're the right hand (and sometimes left leg) of our Leadership team, handling various administrative duties that support their initiatives effectively.

You will be supported by 70+ Tosiboxians across the globe. Your accurate role in the team is tailored based on your skills and preferences. You will report to our CFO Paula Keski-Oja.
We would love to hear from you if you identify yourself from some of the following items:

You have a relevant Bachelor's degree (e.g. Business Administration),
you bring at least 3 years of experience in a similar role to the table,
you are tech savvy and know your way around different systems,
you are the master of keeping many things running at the same time and creating structure from chaos,
common sense is your middle name,
since the role involves handling sensitive and confidential information, you need to have reliability and attention to detail,
you have a proactive, positive mind-set and you're easy to work with,
your verbal and written communication skills in both Finnish and English are on an excellent level.

This position is full-time and permanent. While your working hours will primarily align with Finland's regular business hours, occasional evening work will be required due to our global operations. We'd also love to see you in the office almost every day. Your location is in our Espoo office (some travelling between other offices may occur).

What we'll offer:

An exciting place in a global growth company with innovative culture where your ideas matter.
A flexible work environment that values work-life balance.
Benefits such as a bonus plan, extensive occupational health care services, bicycle benefit, an accident insurance for leisure time, exercise and culture benefits, and lunch benefit.
A motivated team where creativity and collaboration drive our passion for success.

For more information, please contact Paula Keski-Oja (paula.keskioja(at)tosibox.com). Please note that applications via email will not be taken into consideration.

If you're ready to make your mark in cybersecurity and contribute to our success, we'd love to hear from you as soon as possible! Please submit your resume and application with salary request November 2nd at latest. Please note that we are contacting candidates already during the application period.

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