Job IntroductionSerco has more than 40 years of experience supporting the space sector and providing services for all stages of our customer’s space missions. We not only have a helicopter view of the market and the latest advancements in the field, but we also know exactly what is needed to succeed within the very dynamic and challenging space industry. In Germany we offer a wide range of career opportunities in a variety of fields ranging from aerospace and telecommunications engineering, through software engineering and data science, to business administration and project management. Our customers are governments or others operating in the public sector.
We’re looking for a Support Office & Contract Administration Assistant, to reinforce the team in our Germany office!
We look forward to meeting you!
Main Responsibilities As Support Office & Contract Administration Assistant, reporting to the German Contract Director, the appointed candidate will undertake the following:

• Contract administration:
  • preparation of financial data for customers
  • processing 'Confirmations & Invoices' in customer's SAP system
  • preparation/consolidation and tracking of customer documents, such as financial reports, minutes of meetings, timesheet (etc.)
  • management / processing of timesheets
  • managing / coordinating customer Rf Os
  • tracking and follow-up on governance requirements (i.e. leave booking, Serco Essentials training, training plan)
  • BERs, overtime request handling

• Invoice preparation and handling
  • preparation of sales invoices (using SOUT) and credit memos (in SAP)
  • sending sales invoices out to customers (email attachments or in customer system)
  • support RTR during month end un-billed revenue preparations

• Bid support (populating job specs for recruitment etc.)
• General support of the daily contract management activities in Germany
• General office communication and company representation
• Organisation and administration of the reception area and office, including office purchase management
• Reception and care of our guests and customers
• Purchase management including quality assessments, expense tracking and reporting and raising purchase orders for stationery and hardware’s
• Ordering and administration of mobile phones
• Administration of company cars
• Handling and logging incoming and outgoing correspondence, e.g. post, invoices, delivery notes
• Uploading documents to Docusign.

Successful Candidate Do you think you are the candidate we are looking for? See below what experience or knowledge you should bring:

• The position requires a proactive person with excellent organizational skills, a meticulous attention to detail, and a hands-on mentality.
• As the position is working with the German management team, being a good team player is essential.
• Good communication skills are essential.
• Computer literacy and good MS Excel and Word (Microsoft 365) skills are required for the position.
• Experience with SAP a plus, as well as a good general understanding of company finance/commercial activities.
• Fluency in German and English is a prerequisite for the position.
• You should have a good educational background together with a successful proven experience in an administrative assistant or similar role.
  
• You should also possess some financial/business experience/understanding and appropriate IT skills in combination with being a quick learner & able to process new things quickly is more important that professional/educational background.
  

About The Company
Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe.
Women in Aerospace
We prioritize Diversity and Inclusion, actively supporting initiatives such as Women in Aerospace Europe, which champions opportunities, development, and visibility for women in the Aerospace sector.
For more information : Women in Aerospace Europe / Supporting women in STEM

We are diverse and inclusive organisation
At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.
We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.
In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.
If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team
Important
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Please contact the recruitment team if needed
Data Protection:
For more information on how the personal data is processed, please see the link Data Protection policy here.

Package Description What we offer if you join our amazing team:

• Competitive Salary
• Corporate Benefits Package
• Company events