Greece Job Openings
Pfizer
Administrative Assistant, CDS Greece
Thessaloníki
FULL TIME
September 6, 2024
ROLE RESPONSIBILITIES
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Provide support in administrative duties including, correspondence, facility and stationary support, phone coverage, calendar management, scheduling and logistics of meetings, travel arrangement, and expense reports
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Provide administrative support for team colleagues according to established procedures (e.g., GCE, Ariba, travel authorization, etc.)
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Provide support in department budget control management
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Provide support to visitors from other facilities in areas related to travel, local transportation and logistics
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Provide support to maintain and update employee information (e.g., master list, headcount status, Org Chart, JD, etc.) and ensure accuracy
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Populate paperwork in preferred format with provided information and support preparation of tracking log, reports, and presentations
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Interact with colleagues in a constructive, professional way to process requests and deliver expected level of service
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Proactively anticipates business needs/requests and takes appropriate action
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Assists Sr. leaders & Operations in the department in preparation of presentations (e.g., gathers information for presentation, creates graphics)
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Has accountability for special projects on a recurring or one-time basis from start to finish (e.g., plans and coordinates large off-site meetings, coordinates recruiting schedule and integration of new employees, conducts research/locates information via internet, library)
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Establishes strategic, on-going relationships with key individuals in and outside of Pfizer in order to expedite completion of own work
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Identifies administrative issues and recommends/implements most appropriate solutions that impact completion of own work
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Bachelor's Degree
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Excellent verbal and written communication skills for interaction with stakeholders, manager and colleagues
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Excellent oral and written English language skills
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Ability to carry out administrative and secretarial functions proficiently and in a timely manner
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Can independently solve routine problems (e.g., misdirected mail, personal network/logon problems, schedule problems or conflicts, etc.)
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Demonstrates knowledge of and skills with general office procedures such as telephone reception, customer service, commonly used office software (e.g., MS Office, internet navigation, outlook, etc.)
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Demonstrated proficiency with commonly used office software including Outlook, Word, Excel, Power Point, and XMS as well as internet applications with ability to learn new applications
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Uses e-mail, face-to-face and telephone contacts appropriately
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Builds good working relationships with all colleagues
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Master’s Degree
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Experience in a multinational company managing a variety of events, projects other corporate initiatives
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Ability to use SAP/Ariba/Concur system
LI#PFE
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