Greece Job Openings

Pfizer

Administrative Assistant, CDS Greece

Thessaloníki

FULL TIME

September 6, 2024

ROLE SUMMARY

As part of the Clinical Data Sciences (CDS) group, an integral delivery unit within the Global Biometrics and Data Management (GBDM) organization, the Administrative Assistant is responsible for ensuring efficient and effective administrative operations within Greece Clinical Data Sciences. To administrate duties, the Administrative Assistant may also be assigned to coordinate special projects or tasks and will contribute to the achievement of Greece Pfizer Research & Development (PRD) Hub or relevant site-wide objectives.

ROLE RESPONSIBILITIES

Major responsibilities may include but are not limited to:

Provide support in administrative duties including, correspondence, facility and stationary support, phone coverage, calendar management, scheduling and logistics of meetings, travel arrangement, and expense reports
Provide administrative support for team colleagues according to established procedures (e.g., GCE, Ariba, travel authorization, etc.)
Provide support in department budget control management
Provide support to visitors from other facilities in areas related to travel, local transportation and logistics
Provide support to maintain and update employee information (e.g., master list, headcount status, Org Chart, JD, etc.) and ensure accuracy
Populate paperwork in preferred format with provided information and support preparation of tracking log, reports, and presentations
Interact with colleagues in a constructive, professional way to process requests and deliver expected level of service
Proactively anticipates business needs/requests and takes appropriate action
Assists Sr. leaders & Operations in the department in preparation of presentations (e.g., gathers information for presentation, creates graphics)
Has accountability for special projects on a recurring or one-time basis from start to finish (e.g., plans and coordinates large off-site meetings, coordinates recruiting schedule and integration of new employees, conducts research/locates information via internet, library)
Establishes strategic, on-going relationships with key individuals in and outside of Pfizer in order to expedite completion of own work
Identifies administrative issues and recommends/implements most appropriate solutions that impact completion of own work

REQUIRED QUALIFICATIONS

Bachelor's Degree
Excellent verbal and written communication skills for interaction with stakeholders, manager and colleagues
Excellent oral and written English language skills
Ability to carry out administrative and secretarial functions proficiently and in a timely manner
Can independently solve routine problems (e.g., misdirected mail, personal network/logon problems, schedule problems or conflicts, etc.)
Demonstrates knowledge of and skills with general office procedures such as telephone reception, customer service, commonly used office software (e.g., MS Office, internet navigation, outlook, etc.)
Demonstrated proficiency with commonly used office software including Outlook, Word, Excel, Power Point, and XMS as well as internet applications with ability to learn new applications
Uses e-mail, face-to-face and telephone contacts appropriately
Builds good working relationships with all colleagues

PREFERRED QUALIFICATIONS

Master’s Degree
Experience in a multinational company managing a variety of events, projects other corporate initiatives
Ability to use SAP/Ariba/Concur system

LI#PFE

Purpose

Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.

Digital Transformation Strategy

One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.

Flexibility

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.

Disability Inclusion

Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!

Administrative

#LI-PFE

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