Greece Job Openings
Pfizer
Administrative Assistant, CDS Greece
Thessaloníki
FULL TIME
September 6, 2024
ROLE SUMMARY
As part of the Clinical Data Sciences (CDS) group, an integral delivery unit within the Global Biometrics and Data Management (GBDM) organization, the Administrative Assistant is responsible for ensuring efficient and effective administrative operations within Greece Clinical Data Sciences. To administrate duties, the Administrative Assistant may also be assigned to coordinate special projects or tasks and will contribute to the achievement of Greece Pfizer Research & Development (PRD) Hub or relevant site-wide objectives.
ROLE RESPONSIBILITIES
Major responsibilities may include but are not limited to:
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Provide support in administrative duties including, correspondence, facility and stationary support, phone coverage, calendar management, scheduling and logistics of meetings, travel arrangement, and expense reports
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Provide administrative support for team colleagues according to established procedures (e.g., GCE, Ariba, travel authorization, etc.)
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Provide support in department budget control management
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Provide support to visitors from other facilities in areas related to travel, local transportation and logistics
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Provide support to maintain and update employee information (e.g., master list, headcount status, Org Chart, JD, etc.) and ensure accuracy
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Populate paperwork in preferred format with provided information and support preparation of tracking log, reports, and presentations
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Interact with colleagues in a constructive, professional way to process requests and deliver expected level of service
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Proactively anticipates business needs/requests and takes appropriate action
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Assists Sr. leaders & Operations in the department in preparation of presentations (e.g., gathers information for presentation, creates graphics)
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Has accountability for special projects on a recurring or one-time basis from start to finish (e.g., plans and coordinates large off-site meetings, coordinates recruiting schedule and integration of new employees, conducts research/locates information via internet, library)
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Establishes strategic, on-going relationships with key individuals in and outside of Pfizer in order to expedite completion of own work
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Identifies administrative issues and recommends/implements most appropriate solutions that impact completion of own work
REQUIRED QUALIFICATIONS
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Bachelor's Degree
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Excellent verbal and written communication skills for interaction with stakeholders, manager and colleagues
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Excellent oral and written English language skills
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Ability to carry out administrative and secretarial functions proficiently and in a timely manner
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Can independently solve routine problems (e.g., misdirected mail, personal network/logon problems, schedule problems or conflicts, etc.)
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Demonstrates knowledge of and skills with general office procedures such as telephone reception, customer service, commonly used office software (e.g., MS Office, internet navigation, outlook, etc.)
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Demonstrated proficiency with commonly used office software including Outlook, Word, Excel, Power Point, and XMS as well as internet applications with ability to learn new applications
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Uses e-mail, face-to-face and telephone contacts appropriately
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Builds good working relationships with all colleagues
PREFERRED QUALIFICATIONS
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Master’s Degree
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Experience in a multinational company managing a variety of events, projects other corporate initiatives
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Ability to use SAP/Ariba/Concur system
LI#PFE
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!
We regret to inform you that this job opportunity is no longer available as it has expired
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