Job Number:

48579

Department:

Leisure and Cultural Services Department

Division/Section/Unit:

Planning Section

Job Title:

Executive Assistant (Planning)

Salary:

HK$29,800 per month

Entry Requirements:

Candidates should
(1) have a bachelor's degree from a university in Hong Kong, or equivalent;
(2) have met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (see Note);
(3) have good command of written and spoken Chinese and English;
(4) proficiency in the application of common business software (including MS Word, Excel and Power Point) as well as Chinese and English word processing;
(5) have good communication and interpersonal skills;
(6) have post-qualification working experience in works project/planning or land administration; and
(7) preferably with post-qualification working experience in Government or public sector.

Note : For non-civil service contract appointment purpose, ‘Grade C' in Chinese Language and English Language (Syllabus B) in the previous HKCEE are accepted administratively as comparable to 'Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

(1) To provide administrative support for planning and implementation of sports and recreation and cultural works projects;
(2) to assist in collating accommodation requirement briefs, schedules of accommodation and user requirements; liaising with the relevant policy bureaux and works departments on project matters such as design, implementation programme and cost estimates; coordinating comments within the Department and other government departments on land matters and other issues related to works projects, etc.;
(3) to assist in initial screening and distribution of consultancy studies, development proposals, reports associated with major infrastructure facilities, outline zoning plans, applications to Town Planning Board, land matters, etc., from other departments/consultants and coordinate inputs and comments from various operational branches within the Department for reply;
(4) to assist in drafting replies for enquiries, complaints and suggestions on works projects to Legislative and District Councillors, various local organisations/advisory bodies and members of the public;
(5) to assist in monitoring the progress of projects under construction and follow-up on pre-handover and formal handover matters, including coordinating project/site meetings, updating works progress reports, collating defect lists, etc.; and
(6) to assist in arranging and providing logistic support for project meetings, site meetings (including construction sites) and to handle handover matters related to project completion at sites.

Terms of Appointment:

The successful candidates will normally be appointed on non-civil service contract terms for a period of 12 months.

Fringe Benefits

Contract lasting for 1 year or more may attract gratuity. A gratuity may be granted to the appointee upon satisfactory completion of the contract with a consistently high standard of performance and conduct. Such gratuity payable will be the sum which, when added to the Department’s contribution to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance (Cap 485), will be equal to 15% of the total basic salary drawn during the contract period. Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave / paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance. The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below contact address.

How to apply:

The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates who apply for Government jobs advertised on or after 26 July 2023 should use the new G.F. 340 (Rev. 7/2023). Application forms are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website (https://www.csb.gov.hk). If candidates submit the old version form (G.F. 340 (Rev. 3/2013)), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. Completed applications should be accompanied by a detailed resume setting out the job titles held and the respective companies as well as a brief description of each of the jobs which are related to works project/planning or land administration (e.g. site visit, site handover, handling works project/planning or land administration related consultancy studies, etc.) and reach the enquiry address on or before the closing date. Online application is not accepted for this position. [Applicants are NOT required to submit originals or photocopies of any supporting documents at this stage.] Applicants should ensure that the correct address is clearly printed or written on the envelope and sufficient postage is affixed before posting so as to avoid unsuccessful delivery of application. Any underpaid mail items will be returned or disposed of by the Hongkong Post. Any application which is incomplete, submitted without a detailed resume, late, not duly signed, submitted by fax / email, or not made in the prescribed form will not be considered. Applicants not invited for interviews by mid of December 2024 may assume that their applications are unsuccessful.

Contact Address:

Planning Section, 17/F., Leisure & Cultural Services Headquarters, 1 Pai Tau Street, Shatin, New Territories

Enquiry Telephone:

2601 8201

Closing Date(dd/mm/yyyy):

04/11/2024 18:00:00

Web Site of Department:

https://www.lcsd.gov.hk

Application via Internet:

Not Applicable

Advertising Date

22/10/2024