Job Number:

48623

Department:

Home Affairs Department

Division/Section/Unit:

Home Affairs Department

Job Title:

Executive Assistant (Sham Shui Po District)

Salary:

$28,725 per month

Entry Requirements:

(a) A bachelor degree from a Hong Kong university, or equivalent;
(b) Have met the language proficiency requirements of:
(i) Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination, or equivalent; or
(ii) Level 3 or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (for the purpose of appointment of non-civil service contract staff, 'Grade C' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to 'Level 3' in Chinese Language and English Language in the 2007 HKCEE and henceforth);
(c) Have excellent command of spoken and written English and Chinese;
(d) Possess good communication and interpersonal skills, be able to work in interface with a wide spectrum of non-governmental organisations, community organisations and the public;
(e) Have high proficiency in the application of common business software (including both Chinese and English Word Processing, Power Point and Excel);
(f) Have at least one year of post-qualification full-time working experience in administrative / project management; and
(g) Preference will be given to candidates with knowledge and experience in public administration / non-profit making organisations (NPOs) / district affairs and/or in accounting.

Duties:

To provide administrative and executive support including:
(a) To monitor the progress of approved district projects and activities and organising/co-ordinating district programmes and activities initiated by District Office/District Council;
(b) To vet regular financial and progress reports from District Council, other government departments, NPOs and/or business organisations;
(c) To assist in the coordination, overseeing and review of the district projects, including preparing submissions to government departments, the Legislative Council and the District Council;
(d) To provide secretarial and logistical support to committees and meetings;
(e) To assist in the coordination and organisation of publicity and public relations activities concerning the district projects;
(f) To maintain and manage the relevant documents including information on the website for district projects;
(g) To assist in administrative, financial, procurement and contract management matters of district projects;
(h) To assist in processing payment claims, liaising with District Council, other government departments, NPOs and/or business organisations and compiling statistics, etc;
(i) To provide administrative support to matters in relation to Community Centre / Community Hall booking application processing and office administration;
(j) To handle enquiries and queries from the public and other organisations; and
(k) To undertake other duties as and when required.

Terms of Appointment:

(a) Candidates will be appointed on non-civil service contract terms;
(b) A contract shorter than 12 months may be offered to successful candidates due to specific operational needs. Further renewal should be subject to satisfactory performance, operational needs and availability of resources;
(c) May need to work on Saturdays, Sundays, public holidays or at non-office hours upon requests; and
(d) Required to work outdoor and irregular hours if necessary.

Fringe Benefits

Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the above contact address.

How to apply:

Application Forms [G.F. 340(Rev. 7/2023)]are obtainable from Home Affairs Enquiry Centres of District Offices, Home Affairs Department or Job Centres of Labour Department. The form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk).

Completed application forms together with a copy for each of relevant academic qualifications (including copies of certificates) and supporting documents of working experience (e.g. employment certificates, reference letters, etc.) should reach the enquiry address below by post or in person on or before the closing date. For submission by post, the deadline is based on the postmark date. Please ensure that sufficient postage is paid. Underpaid mail items will not be delivered by the Hong Kong Post. For submission in person, the application should reach the enquiry address below by 6 p.m. of the closing date. Please specify on the envelope “Application for Non-civil Service Contract Executive Assistant”.

All candidates are required to provide details of the position held, duties and nature of their working experience in the application form. Late applications, or applications which are incomplete, or not made in prescribed form, or submitted by fax/ email, or without the relevant supporting documents will not be considered. Applicants who are not invited for interview within 8 to 10 weeks from the closing date may assume that their applications are unsuccessful and will not be further notified. Candidates who are selected for interviews may receive invitations by email. Applicants should provide clearly their email addresses on their application forms. Applicants are responsible for checking their emails to ensure that invitation or notification will be duly received.

Candidates should bring along the following documents when attending interviews: (i) HKID Card; (ii) Original of academic proof; (iii) Original of employment proof; and (iv) One recent photo.

Contact Address:

Sham Shui Po District Office
4/F Cheung Sha Wan Government Offices
303 Cheung Sha Wan Road

Enquiry Telephone:

21508129

Closing Date(dd/mm/yyyy):

14/11/2024 18:00:00

Web Site of Department:

http://www.had.gov.hk/

Application via Internet:

Not Applicable

Advertising Date

01/11/2024