We are partnering with a global investment management firm who is looking for a bright and energetic Executive Assistant and Admin Officer to join their Hong Kong Office. Reporting directly to the Head of Finance, the individual be an integral part of the Operations team.


Key Responsibilities:

• Provide overall administrative support to the Executives, including business travel arrangements, scheduling meetings and calls, calendar management, and greeting visitors.
• Support the expenses and payment processes and administration.
• Manage all expenses in a proactive and cost-effective manner.
• Handle documentation work, including meeting materials and monthly reports.
• Document all activities in the system to ensure timely follow-up.
• Ensure all travel and events comply with the Company’s policies and procedures.
• Assist in the management of meetings, presentations, and events.
• Collaborate with other EAs based in different time zones to provide around-the-clock coverage for executives based internationally.
• Manage general office administration and HR administration.
• Undertake ad hoc projects or events.

Job Requirements:

• At least 3 years of experience within a financial services firm is preferred.
• The ability to take ownership of tasks, handle multiple tasks simultaneously, and balance competing priorities is essential.
• Excellent time management skills and a strong attention to detail are required.
• A can-do attitude is a MUST.
• A self-starter and critical thinker who can switch priorities at a moment’s notice with minimal or no direction.
• Good interpersonal skills, with fluent written and spoken English and Chinese being a MUST.
• Experience working in a fast-paced environment with an international office culture is preferred.
• Immediate availability is preferred.